This programme has been designed to enable the learner to achieve the ideals of good governance and address deficiencies in Acquisition Management in the Public Sector.

• On completion of this skills programme, learners will be able to:
• Demonstrate understanding of Acquisition Management in the public sector;
• Demonstrate understanding of general aspects applicable to Acquisition Management;
• Implement Acquisition Management processes for bids or quotations; and
• Evaluate and adjudicate bids or quotations.

UNIT 1: INTRODUCTION TO ACQUISITIONING MANAGEMENT

• Explain the reform of Public Sector Procurement in Government.
• Recognise the enabling SCM legislation as well as other legislation and policy strategies that impact on SCM;
• Identify and describe the various role players in acquisition management and their roles in the process;
• Critically discuss how Demand Management will impact on Acquisition Management

UNIT 2: GENERAL ASPECTS APPLICABLE TO ACQUISITIONING MANAGEMENT

• Identify and describe the sourcing strategies in procurement administration.
• Discuss and explain how to administer a list for “prospective suppliers”.
• Describe the different threshold values and how it impact on procurement decisions.
• Explain the principles of set asides.
• Differentiate between competitive and limited bidding methods.
• Explain the rules pertaining to tax clearance.
• Describe the procedures applicable to the National Industrial Participation Program.
• Identify and explain the important aspects applicable to preferential procurement.
• Discuss the rules pertaining to price discounts.

UNIT 3: QUOTATION ADMINISTRATION

• Discuss and explain the quotation procurement process.
• Explain the different threshold values and how it impact on procurement decisions.
• Describe the evaluation process for procurement below the value of R30 000.
• Describe the evaluation process for procurement below the value of R1 000 000.

UNIT 4: PRACTICAL APPLICATION COMPILING SPECIFICATION FOR GOODS

• Drafting of specification
• General guidelines
• Specifications with technical nature
• Standard specifications issued by industry
• Statutory requirements
• Scrutinising of the stipulations reflected in the General Condition of the Contract
• Determine if there will be Special Conditions of Contract relevant to the specific bid
• If it is a bid for a construction project (CIDB) the General Conditions of Contract and Standard Biding

UNIT 5: APPOINTMENT OF PROFESSIONAL SERVICE PROVIDERS

• Define the term “Professional Service Providers / Consultants”;
• List, and distinguish between, the different selection methods for the appointment of Professional Service Providers / Consultants;
• Select particular types of Professional Service Providers / Consultants;
• Explain the steps to follow when appointing Professional Service Providers / Consultants on a Quality and Cost Based Selection (QCBS)

UNIT 6: BID ADMINISTRATION PREPARATION TO BID

• Describe the acquisition process for Bid administration.
• Identify and explain the information that needs to be available to prepare a bid.
• Differentiate between the General Conditions of Contract and the Special Conditions of contract.
• Identify which aspects contained in the General Conditions of Contract must be addressed in the Special Conditions of Contract.
• Identify and explain the contents of the Standard Bidding Documents published by National Treasury.

UNIT 7: EVALUATION OF BIDS

• Describe the procedures applicable during the opening of Bids.
• Explain how the Bid Evaluation Committee must evaluate a Bid proposal.
• Identify which aspects should be contained in an Evaluation Recommendation Report.
• Illustrate how points for price will be calculated when items are procured.
• Illustrate how points will be allocated for other “specific contract participation goals”.
• Describe the flow of documents after the “Evaluation Recommendation Report” is received by the SCM Acquisition Unit.

UNIT 8: ADJUDICATION OF BIDS

• Explain which officials should serve in the Bid Adjudication Committee.
• Describe the functions of a Bid Adjudication Committee.
• Discuss the rules pertaining to delegation administration.
• Explain the functions of the Bid Adjudication Committee regarding the approval of contract extensions, variation orders, amendments and transfer of contracts.

UNIT 9: CONTRACT ADMINISTRATION

• Discern between the different types of contracts.
• Explain how contracts should be managed and monitored.
• Explain how contract amendments should be administered.
• Calculate contractual price adjustments;
• Calculate price adjustments due to exchange rate fluctuations.
• Describe the procedures to be followed when a contractor request to transfer a contract to another supplier.

This workshop runs for 3 days

Available on request.

Our Acquisition Management Workshop is available in a variety of formats to best match your needs

In-House training: We bring the training to your location. Available with customized features created to meet your requirements.

Virtual Training: Delivered totally online, our virtual sessions are designed to keep participants engaged through relevant training, activities for practice, and ongoing reinforcement.

• Practitioners and managers responsible for asset and inventory management in an organisation.