ProspenAfrica | Training and Consulting Services Provider

Advanced strategic Procurement Planning, Tendering, Bidding & Award Management

5 Day Training

Dates: 12 – 16 August | 14 – 18 October 2024
Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price: Available on request

Course Introduction

A Procurement planning proves to be the essential part of project management process. The procedure necessitates an exhaustive arrangement of applicable methods that are used for procuring raw material and goods and in turn support the entire manufacturing process. Procurement professionals are prompted to make accurate and reliable contracting decisions, starting from announcing the tender to evaluating the bidders and selecting the supplier. Advanced strategic Procurement Planning, Tendering, Bidding & Award Management workshop is specifically designed for the professionals in procurement and related fields. The program covers the key elements of procurement planning, tendering and bid management process in depth. Hereby, it fully supports the need of the specialist in the stated fields through providing the essential skills and contemporary tools and techniques crucial for carrying out assigned job duties effectively.

Course Objectives

By the end of the Advanced strategic Procurement Planning, Tendering, Bidding & Award Management program, participants will be able to:

  • The detailed and thorough understanding of all aspects of procurement planning, tendering and bid management.

  • The quality knowledge regarding the best practices, practical tools and techniques used in Procurement Planning & Bid Management process.

  • Advanced Skills and capabilities to lead and be in charge of the bidding process.

  • Comprehension of various procurement methods and matching skills for different satiations and circumstances.

  • Mastery of the procurement & tendering risk assessment, mitigation, and evaluation activities.

Who should attend?

  • Procurement professional, Managers and Officers

  • Snr members and Executives

  • Vendors and Suppliers

  • Contract Professionals and Administrators

  • Supply chain professionals

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Module 1

  • Essentials of strategic Procurement Planning, strategic sourcing, and supply management.

  • Contemporary trends affecting procurement planning and supply management.

  • Positioning of strategic procurement

  • The principles of strategic procurement

  • The role and structure of purchasing department.

  • Factors affecting procurement.

  • Transformational leadership in procurement.

Module 2

  • Developing commodity strategy

  • Types of procurements methods

  • Designing sourcing/outsourcing strategy

  • Open & Restricted Tendering

  • Request for Proposals (RFPs) & Request for Quotations (RFQs)

  • Pre-qualification and issuing the ITT.

Module 3

  • E-Procurement techniques

  • Two-stage Tendering

  • Analysing Tendering risks

  • Internal Needs Analysis

  • Assessing Supplier Market & Collecting Information

  • Determining the Bidding Processing within the organisation.

Module 4

  • Types of Bidding: Rules Based, Positional, Portfolio Based.

  • Essentials of Effective Bid Management and tips for success

  • Bidding process and supporting documents

  • The purpose of the Bid Evaluation

  • Best Practices for Bid Evaluation

  • The selection of the Bidders.

Module 5

  • Awarding the Contract

  • Rejecting the Bidders

  • Contract Terms and Conditions

  • Mastering the negotiation skills and ethics

  • Frequent mistakes in Negotiations

  • Persuasion methods and interaction strategies

Module 6

  • Contract types: Lump Sum, fixed price, Cost reimbursement, Measurement & Industrial Specific.

  • Contract Award Management

  • Forming the contract

  • Making modifications in the contract

  • Performance management, monitoring & Evaluation

  • Contract Termination

Module 7: Conflict of Interest in Procurement

  • Understanding Conflict of Interest

  • Identifying potential sources of conflict in procurement

  • Legal and ethical considerations in conflict of interest

  • Strategies to prevent and manage conflicts of interest

  • Case studies and real-world examples

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