ProspenAfrica | Training and Consulting Services Provider

Best Practice Public Sector Procurement, Competitive Bidding Process For All Organs Of State

5 Day Training

Dates: 22 – 26 April | 24 – 28 June | 12 – 26 August 2024

Locations: Johannesburg, South Africa

Platform: Available In-Class / Online

Price: Available on request

Course Introduction

The Best Practice Public Sector Procurement, Competitive Bidding Process For All Organs Of State intensive training course will help participants acquire knowledge and skills necessary for a Public Sector Institution to achieve added value outcomes through procurement through effectively applying Supply Chain processes and Bid Committee System as required of all Organs of State.


Over a 5-day period, participants will be helped to navigate through the key stages of best SCM practice and Bid Committee System of procurement including procurement planning, supplier evaluation & selection, contract management & supplier management.


On completion of this training workshop, participants will be able to demonstrate the practical application of the key elements of effective SCM practice of procurement planning, acquisition process in selecting the supplier, contract management and supplier management processes in an integrated manner, within their workplace environment.

Course Objectives

Participants will be equipped with knowledge, skills, and tools:

  • To apply effective demand management process, including planning, market, and industrial analysis, developing a sourcing strategy need to successfully fulfil its strategic objectives.

  • To apply effective acquisition management process, including inviting quotations or competitive bids, effectively applying the required evaluation and selection of the successful supplier processes.

  • To apply effective and efficient contract management practises.

Training Benefits

Participants will benefit from the following:

  • They will learn how to apply practical, theoretical, and technical knowledge.

  • They will gain a clear understanding of how procurement and supply chain processes are undertaken.

  • They will develop the ability to address strategic, complex, and non-routine problems in the procurement & supply environment.

  • This training applies to all Organs of State

Who should attend?

This training course is designed for all those who are directly or indirectly involved in the procurement and supply management processes of their Public Sector Institutions including personnel from procurement, warehousing and distribution, accounting, engineering, projects, human resource, and other functional areas of their Institution.

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Day 1: Effective Procurement Planning

Part 1: Overview of the Public Sector procurement process

  • Analyse the elements of the Supply Chain Model with reference to the procurement system.

  • Identify the key role players in the procurement system.

  • Consider the regulatory framework applicable to public sector procurement.

Part 2: Importance of procurement planning

  • Apply effective demand management processes.

  • Define the organisation’s needs.

  • Conduct the market and industrial analysis to identify potential suppliers of the required goods or services.

  • Develop sourcing strategy to meet the identified needs.

  • Ensure that all the identified needs are included on the procurement plan.

  • Case studies and review questions

Day 2: Effective Bid Specification Process for Goods and Services

  • Develop the draft specifications for goods and terms of reference TOR for services.

  • Approaches to sourcing

  • Sources of potential supplier information

  • Determine if there will be any pre-qualification of suppliers.

  • Decide on criteria that will be applied for supplier appraisal and final evaluation.

  • Will functionality be used as criterial for selection of the supplier?

  • If so, what will the criteria and sub-criteria be to evaluate the supplier and what will be the minimum qualifying score that will be applied?

  • Case studies and review questions

Day 3: Effective Acquisition Management Procurement Process

Part 1: Inviting suppliers to submit quotations or competitive bids.

  • Identifying the procurement methods for the required goods and services

  • Applying the required process for calling for quotations or competitive bids within the prescribed thresholds.

  • Preparing the Bid Invitation determining which Standard Bid Documents will apply and compile any Special Conditions of Contract that will apply to the specific Bid.

Part 2: Bid Evaluation Process

  • Administrative responsiveness preliminary evaluation by SCM Acquisition Unit.

  • The Bid Evaluation Committee composition and main functions.

  • The practical evaluations of the bids applying the predetermined criteria.

  • Bid Committees recommendations report to Bid Adjudication Committee

  • Case studies and review questions

Day 4:  Final Awarding of the Contract to successful Bider.

  • Bid adjudication Committee compositions and functions.

  • Bid adjudication Committee meeting procedures.

  • The role of the Chairman during the adjudication meeting.

  • The awarding of the bid to successful Bider, if so delegated, or recommending to accounting officer/accounting authority which bidder should be awarded the contract.

  • Publication of rewards

  • Case studies and review questions

Day 5: Effective Contract & Supplier Management

  • Key elements of contract management

  • Contract performance and improvement

  • Supplier performance management

  • Supplier relationship management

  • Asset management

  • Case studies and review question

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