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The Exceptional Executive Assistants And Administrative Assistants Programme

2 Day Training

Dates: 04 – 05 April 2024

Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price:

Online: R 6 999.00

In-Class: R 7 499.00

This is a Non-accredited Course

Course Introduction

The Executive Assistants and Administrative Assistants Program is a comprehensive training program designed to equip participants with the necessary skills and knowledge to excel in their roles as executive assistants and administrative assistants. The program covers a wide range of topics, including communication skills, time and task management, organizational skills, problem-solving, technology tools, professionalism, and personal development. Participants will learn practical strategies and best practices through interactive sessions, case studies, and hands-on activities.

Course Objectives

Upon completing the “The Exceptional Executive Assistants and Administrative Assistants Programme,” participants will:

  • Understand and Embrace the Evolving Role:

  • Enhance Communication Skills

  • Boost Productivity and Time Management

  • Tech Savvy Proficiency

  • Adapt to Change: Embrace change as a winning strategy, shifting your approach to seek opportunities and thrive in an ever-changing environment.

  • Set Career Goals: Create realistic short-term and long-term career goals, empowering you to achieve personal and professional growth.

  • Effective Meeting and Presentation Skills

  • Strategic Partnership Building: Elevate the role of an executive assistant into a strategic business partner by implementing NLP techniques, strategic thinking, and proactivity.

  • Emotional Intelligence Mastery: Develop emotional intelligence skills to proactively build strong business relationships and effectively deal with individuals who may have low emotional intelligence.

  • Cultivate Leadership Skills: Demystify leadership, transition from an executive assistant to a manager and leader, and learn to influence and build effective teams.

Who should attend?

This training program is ideal for Executive Assistants and Administrative Assistants who want to enhance their skills, adapt to the evolving role of an executive assistant, and excel in their positions. Professionals at all levels, from entry-level to seasoned veterans, will benefit from this program.

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Day One: Productivity, Staying Focused, Motivated and a Striving Partnership

Session One: Take an in-depth Look at Your role of an Executive Assistant Being the Ultimate Support to Your Executive During Challenging Times 

  • Reflect on the value of your role within the management team and to the organisation

  • Capture the importance and implications of communications: an essential basis for a successful Executive Assistant

  • Become aware of confidence issues and techniques for yourself and your relationships with others

  • Create an excellent relationship and effective working practice through superb assertiveness skills

  • Become the executive voice of your leader and your department

  • Group discussion: To plan potential future actions

Session Two: Be the Tech Savvy Executive Assistant to Ensure Continuous Executive Support is Maintained 

  • Keeping up with technological changes across electronic platforms to facilitate your work and business continuity during a global crisis

  • Organising your workload, plan and prioritise while working remotely

  • Ensuring excellent and effective telephone and virtual discussions for a continuous executive support

  • Practical exercise: Out of course research opportunity to discover new technologies that would be handy for your day to day job

  • Group discussion: We will quickly review how apps, conferencing tools, social media etc can help EA’s to be successful and productive

Session Three : The “Write” Stuff – Effective Business Writing for Executive Assistant

  • Perfect your professional business writing for the 21st century, avoiding dated clichés 

  • Be the ghost writer for your executive by structuring a truly professional correspondence

  • Learn new and professional techniques to achieve your objectives by writing persuasive emails

  • Selecting appropriate words to engage intended listeners or readers

  • Individual exercises: To practise techniques learnt

Session Four: Promote ‘Change’ as your Winning Strategy in Managing a Dynamic High-Profile Executive in your organisation 

As Executive Assistants we deal with change constantly. How do you shift your approach to seek opportunities even when change is fundamental and let’s be honest – daunting? How do you work efficiently in an ever-changing environment? Your facilitator will talk about how to welcome change as a chance to grow as an Assistant. She will share her insights on how she was able to build great relationships with her executives when she finally welcomed the change with an open mind and embraced its possibilities.

  • How to become an innovative game changer as an Executive Assistant

  • Shift the burden of “Change”

  • Embrace endless possibilities and conquering fear

  • Come up with a plan to benefit from the potential change that will occur in the workplace

Session Five: Create goals to ensure your career development

  • Come up with a plan to benefit from any potential changes that may occur in the workplace

  • Set realistic short term and long-term goals

  • Create an achievable goal for your career

  • Elevating You and Your Executives for an Ultimate Organisational Success

Day Two

Session One Part One: Creating a Professional and Effective Minutes of Meetings

  • Understand the vital skills needed to be an excellent minute taker

  • Create an effective relationship with the chairperson

  • Activity: Write minutes of a meeting

 Part Two: Creating a Professional Presentations

  • Understand how to structure a professional presentations

  • Open and close with impact

  • Activity: Create a presentation

Session Two: Build a Powerful Partnership with your Executive

  • Lead the partnership with your manager(s) no matter where you are based

  • How to elevate the assistant role into a strategic business partner working alongside your executive

  • Strategic thinking, proactivity and adding value as an executive assistant

  • Adopt the neuro-linguistic programming (NLP) techniques to build successful relationships

  • Practical tips on how to create the mindset needed to succeed as a top-level, c-suite executive assistant

  • Group to discussion to plan how you will enhance your working practice with your manager

Session Three: Emotional Intelligence and why is it a Vital Skill for Executive Assistants

According to World Economic Forum Future of Jobs Report Emotional Intelligence is one of the growing skills required by 2022. How do you build up your Emotional Intelligence now with this global crisis? 

  • Emotional Intelligence is a hot topic, but it is not a new idea, why is it is a crucial skill for EAs especially now during the global crisis

  • Master emotional intelligence and learn how to proactively develop your business relationship with your executive and others

  • Looking at the signs of low emotional intelligence and dealing with people who have low emotional intelligence 

  • Fun examples of how emotional intelligence can be improved

Session Four: Be more than “just” an Executive Assistant: Cultivating Leadership for Managerial Responsibility 

  • Leadership demystified (vision, goals and action)

  • Transitioning from EA to Manager to Leader

  • Keys to influencing the people around you

  • Building a team to support your cause

  • Exercise: Create an effective action plan to ensure your continuing development

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