Competitive Bidding – Bid Evaluation Workshop

Learn bid evaluation: principles, procedures, and reporting. Master responsiveness determination and evaluation criteria for effective competitive bidding.

Please inquire for pricing | Available Online and In-class

Date	Venue	Duration
06 - 07 August 2026	Durban	2 Days
05 - 06 November 2026	Kuruman, Northern Cape	2 Days

Course Introduction

The Competitive Bidding – Bid Evaluation Workshop is a training that focuses on the bid principles, evaluation procedures, bid evaluation report and the powers, functions, and processes of the Bid Evaluation Committee as part of the integrated Public Sector Bid Committee System. The evaluations of quotations will also be considered during this training.

Course Objectives

Participants will be equipped with the knowledge, skills, and tools to apply effective acquisition processes to evaluate quotations and competitive bids by effectively applying the required evaluation and selection processes including the recommendations in the report to Bid Adjudication Committee.

Who should attend?

Contract Managers
Asset Controllers
Adjudication Committee Members
Bid Specification Committee Members
Asset Managers/Officers
Legal Service
Supply Chain Managers/Officers
Procurement Officers/Managers
State Accountant
Project Managers
Admin Officials
Treasury Clerk
Purchasing Managers/Officers

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Introduction to Bid Evaluation

Purpose of Bid Evaluation
Principles in Bid Evaluation
Bidding Procedures under Competitive Bidding
Legal statutes regulating Bid Evaluation:
- SCM TR + MATR
- Constitution of the Republic of South Africa;
- Preferential Procurement Policy Framework Act (PPPFA);
- Municipal Finance Management Act (MFMA);
- Construction Industry Development Board Act (CIDBA);
- Broad-based Black Economic Empowerment Act (BBBEE)

Bid Evaluation Procedure

Step 1: Opening and Preliminary Examination of Bids
Step 2: Determination of Substantial Responsiveness of Bids
Step 3: Detailed Evaluation of Price Bids
Step 4: Confirmation of Qualifications and Recommendation for Contract Award
Preparation of Bid Evaluation Report

Effective Procurement Planning

Overview of the Public Sector procurement process

Analyse the elements of the Supply Chain Model with reference to the procurement system.
Identify the key role players in the procurement system.
Consider the regulatory framework applicable to public sector procurement.

Brief overview of Bid Specification Process for Goods and Services

Specifications for goods and terms of reference TOR for services.
Approaches to sourcing
Sources of potential supplier information
Determine if there will be any pre-qualification of suppliers.
Decide on criteria that will be applied for supplier appraisal and final evaluation.
Will functionality be used as criterial for selection of the supplier?
If so, what will the criteria and sub-criteria be to evaluate the supplier and what will be the minimum qualifying score that will be applied?

Effective Acquisition Management Procurement Process

Administrative responsiveness preliminary evaluation by SCM Acquisition Unit

Bid Evaluation Process

Composition of the Bid Evaluation Committee
Powers and functions of the Bid Evaluation Committee.
The practical evaluations of the bids applying the predetermined criteria of the Bid Specification Committee.
- Determination of whether a bid is responsive or not.
- Apply functionality criteria if applicable to determine if the bidder obtains minimum qualifying score.
- Calculate the 80/20 or 90/10 applying the formular and requirements of the Procurement Regulations 2022 to all responsive bids.
Bid Committees recommendations report to Bid Adjudication Committee
Case studies and review questions