Disciplinary Code and Procedure Training

5 Day Training

Dates: 13 – 17 January 2025
Locations: Grayston Ridge Office Park, Sandton
Platform: Available In-Class / Online

Price: Available on request

Course Introduction

The purpose of a disciplinary code and procedure training is to regulate standards of conduct and incapacity of employees within a company or organisation. The aim of discipline is to correct unacceptable behaviour and adopt a progressive approach in the workplace.

Many organisations have costly compensation orders from the CCMA due to lack of adequate knowledge and skills amongst some Line Managers and HR staff that are not complying with legislation regarding disciplinary matters. The holistic approach and comprehensive perspective of this course gives detailed insight into discipline in the workplace. This course will equip line managers and HR staff on how to effectively chair a disciplinary hearing. Many organizations hire expensive legal consultants to chair their disciplinary hearings.

Prospen Africa’s Disciplinary Code and Procedure Training will give your organization the skills to professionally chair a disciplinary hearing. This course gives a practical hands-on approach to chairing disciplinary hearings in your workplace. The course focuses on how to conduct disciplinary hearings in line with the principles of fairness and equity as envisaged by the Labour Relations Act is covered. Sanctions for misconduct issues of absenteeism, intoxication on duty, theft and many other types of misconduct are dealt with from the perspective of what is acceptable for chairpersons to hand down as per the relevant case law and the CCMA’s guidelines.

Course Objectives

Understand Organisational and Legal Framework
Conduct Fair and Impartial Investigations
Prepare for Disciplinary Hearings
Conduct Disciplinary Hearings Effectively
Develop Skills for Professional Chairing of Hearings
Enhance Compliance and Reduce Costs

Who should attend?

HR professionals, managers and supervisors who are responsible for investigating issues, conducting disciplinary and grievance hearings and imposing sanctions would benefit from this disciplinary training

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

MODULE 1 – Explain organisational and legal policies, procedures for instituting disciplinary action.

The difference between poor performance issues and misconduct issues is explained in terms of how each are handled.
Procedure for instituting disciplinary action and applicable timeframes is explained in terms of the organisation’s procedures and legal requirements.
Role players in the disciplinary process and their roles and rights are explained in terms of the organisation’s procedures and legal requirements.

MODULE 2 – Investigate the allegation.

Statements are taken that meet legal and organisation requirements.
The investigation is conducted in a fair and impartial manner
The various options open is discussed with relevant specialists and a way forward with the disciplinary action is decided upon in terms of the organisation’s disciplinary procedure.
Where no further action is required, the paperwork is completed and forwarded/filed according to organisational requirements.

MODULE 3 – Prepare for a hearing.

Verbal/written notification to employees undergoing a hearing is given in terms of organisational prescripts.
The employee is notified of his/her rights regarding the hearing in terms of legal and organisational requirements.
The required information is identified and given to the employee prior to the hearing in terms of legal and organisational requirements.
Preparation for the hearing in terms of human and physical resources is carried out and meets the requirements of the organisation.
Internal and external resources available to help with the process/decision making are identified in terms of organisational policy.

MODULE 4 – Conduct a disciplinary hearing.

The roles of all parties in the process are clarified at the start of the hearing in terms of legal and organisational requirements.
The disciplinary hearing is conducted in a manner that meets all legal and organisational requirements.
A decision is concluded meeting the requirements from both a legal and organisational perspective.
The process meets procedural requirements from both a legal and organisational perspective.
A decision is made, and the employee is advised of the decision following legal and organisational requirements.
All relevant role players are notified of the decision in a manner that ensures all the legal and organisational requirements are met.