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Mastering Payroll Preparation, Analysis, and Management

Unlocking the Art of Payroll Preparation, Analysis, and Management


Dates: TBC
Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price: Available on request

This is a Non-accredited Course

Course Introduction

Join us for an engaging and informative workshop focused on honing your skills in the intricate world of Payroll Preparation, Analysis, and Management. In this comprehensive program, you will gain a deep understanding of the crucial aspects involved in handling payroll, analysing financial implications, and efficiently managing the payroll process. The course enforces the knowledge of controls and proper processes in the workflow to achieve better efficiency in the department. Employee benefits and their effect on the corporation are discussed and we explain how to conduct analysis on payroll and benefits using Excel. In addition, the course highlights the topics of accounting, internal and external audit relations with HR and payroll and the data that could be required by them. The course then stresses the need for confidentiality in the payroll department and the importance of sharing data with others on a need to know basis or as per corporate policies. The course ends with ways to prepare budgets for the department and payroll and benefits costs of the corporation.

Course Objectives

At the end of this course the participants will be able to: 

  • Explain how the HR and accounting and finance functions contribute to their success.

  • Prepare the monthly payroll and review it for accuracy.

  • Calculate employee benefits, loan vacations, and End of Service Benefits .

  • Reconcile payroll with accounting and audit the supporting documents for payments.

  • Develop monthly and annual payroll budgets.

  • Design periodic payroll management reports and analysis.

Who should attend?

  • Payroll staff

  • Human Resources professionals

  • Payroll accountants

  • Account assistants

  • Payroll supervisors and managers

  • HR professionals and team members who handle payroll as well as employees interested in understanding and applying payroll best practices.

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Important Link Between Human Resources and Accounting:

  • Introduction

  • HR function.

  • Accounting function.

  • Finance function.

  • Payroll as a link between HR and accounting and finance.

  • Understanding the hiring process documentation.

  • Managing the payroll process for:

  • Contract professionals.

  • Full-time employees.

  • Temporary help.

Preparing and Calculating Payroll:

  • Looking for the right controls before starting.

  • Determining the right calculation basis for payroll.

  • Elements of risk leading to payroll mistakes.

  • Managing increments and deductions.

  • Payroll approvals.

  • Preparing payroll schedules.

Employee Loans and Benefits:

  • Access to employee benefits.

  • Controlling access to loans.

  • Reporting on loan status.

  • Calculating the end of service benefits for the company and employees.

  • Reporting on benefit plans.

Accounting and Auditors Roles In Payroll Process:

  • Recording payroll

  • expense and liabilities.

  • benefits costs to assets or inventory.

  • related contributions and liabilities.

  • Reconciling

  • Receivables from and payables to employees with the payroll department.

  • Liabilities with social security and other governmental agencies.

  • Payments with bank accounts transactions.

  • Introduction to internal audit and external audit.

  • Auditing the payroll.

Payroll Budgeting:

  • Budgeting for payroll department expenses.

  • Preparing the yearly budget for payroll and contributions for the company.

  • Budgeting for employee loans and other benefits.

Reporting Payroll and Contributions:

  • Determining the contribution expense for individuals.

  • Determining corporate contributions.

  • Reporting results for the accounting department.

  • Coordinating with the accounting department regarding payment process and control.

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