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PFMA Supply Chain Management Bid Committees Workshop

Training

Dates: Available on Request
Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price: Available on request

This is a Non-accredited Course

Course Introduction

 

The course will focus on the composition, as well as the roles and responsibilities of officials in the respective committees and the implication of non-compliance with the legislative requirements relating to the bid committees. The course provides knowledge in terms of the bid committee system within the MFMA and PFMA public sector supply chain management model.

 

Various aspects of the concept of supply chain management will be covered, delegates will come to understand the delegations, roles and functions of various bid committees (including their meeting procedures), as well as the application of the preference point system and calculation of points.

Course Objectives

  • Upon completion of the PFMA, Supply Chain Management, and Bid Committee System Workshop, participants will have gained the following knowledge and skills:

  • Familiarity with the components of SCM, including Demand Management, Acquisition Management, Logistics Management, Disposal Management, Performance Management, and Risk Management in the context of SCM.

  • Recognize how Bid Committees are integral to the SCM process.

  • Knowledge of the regulatory framework for SCM and Bid Committee Systems, including the Constitution, PFMA (Public Finance Management Act), Treasury Regulations, Preferential Policy Framework Act, Broad-based Black Economic Empowerment Act, Preferential Procurement Regulations 2017, and Code of Conduct and Ethical Behaviour

  • Understanding of the composition, roles, and responsibilities of the Specification Committee (BSC).

  • Understanding of the importance of including functionality as a criteria in service specifications.

  • Knowledge of the composition, roles, and responsibilities of the Bid Evaluation Committee (BEC).

  • Skill in calculating price and BEE (Broad-based Black Economic Empowerment) points.  

  • Understanding of the composition, roles, and responsibilities of the Bid Adjudication Committee (BAC).

  • Proficiency in contract management activities.

  • Ability to manage deviations from the contract, including price adjustments and extensions of scope or contract period.

Who should attend?

This workshop is intended for individuals working in the public sector, particularly those involved in procurement and supply chain management. The following professionals and roles would benefit from attending:

  • Procurement Managers and Officers

  • Supply Chain Managers and Practitioners

  • Bid Committee Members (BSC, BEC, BAC)

  • Government Officials involved in procurement

  • Compliance Officers in the public sector

  • Contract Managers and Administrators

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Session 1

 INTRODUCTION TO SUPPLY CHAIN MANAGEMENT

  • Welcome and explaining the training process

  • Outline the Specific Outcomes for Bid Committee System course

  • Present the Supply Chain Management Model (SCM)

  • Demand Management

  • Acquisition Management

  • Logistics Management

  • Disposal Management

  • Performance Management

  • Risk Management related to SCM process

  • How Bid Committees relate to the above elements of SCM

Session 2:

 REGULARITY FRAMEWORK FOR SCM AND BID COMMITTEE SYSTEM

  • Constitution

  • PFMA

  • Treasury Regulations

  • Preferential Policy Framework Act

  • Broad-based Black Economic Empowerment Act

  • Preferential Procurement Regulations 2017 (in Detail)

  • Code of Conduct and Ethical Behaviour

Session 3:

 INTRODUCTION TO SPECIFICATION COMMITTEE (BSC)

  • Composition of the BSC

  • Roles and responsibilities of the members of BSC

  • Main functions of the BSC

DAY 2

Session 1: SPECIFICATION COMMITTEE PROCESS

  • Specifications for Goods

  • Specifications for Services: The Terms of Reference (TOR)

  • Including functionality as a criteria

Session 2: BID EVALUATION COMMITTEE (BEC)

  • Composition of the BEC

  • Roles and responsibilities of the members of BEC

  • Main functions of the BEC

  • SCM pre- evaluation process

  • Bid Evaluation process

  • If Functionality is a criteria

  • Price and BEE points calculations

  • Bid Evaluation Committee Report with recommendations to (BAC)

Session 3: BID ADJUDICATION COMMITTEE (BAC)

  • Composition of the BAC

  • Roles and responsibilities of the members of BAC

  • Main functions of the BAC

  • Declaration of Interest, Confidentiality, and adherence to Code of Conduct

  • Bid Adjudication Process

  • Make final recommendations on awarding of contract or

  • If delegated award the contract

CONTRACT MANAGEMENT

  • Contract Management Activities

  • Administration of the contract ensuring adherence to all conditions of contract

  • Managing any deviations from the contact

  • Price adjustments

  • Extension of scope or period of the contract

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