This PFMA, Supply Chain Management, and Bid Committee System covers roles, responsibilities, and compliance within public sector procurement.
| Date | Venue | Duration | |
|---|---|---|---|
| Available on Request | Sandton | 3 Days |
The PFMA Supply Chain Management Bid Committees Workshop course will focus on the composition, as well as the roles and responsibilities of officials in the respective committees and the implication of non-compliance with the legislative requirements relating to the bid committees. The course provides knowledge in terms of the bid committee system within the MFMA and PFMA public sector supply chain management model.
Various aspects of the concept of supply chain management will be covered, delegates will come to understand the delegations, roles and functions of various bid committees (including their meeting procedures), as well as the application of the preference point system and calculation of points.
Upon completion of the PFMA, Supply Chain Management, and Bid Committee System Workshop, participants will have gained the following knowledge and skills:
Familiarity with the components of SCM, including Demand Management, Acquisition Management, Logistics Management, Disposal Management, Performance Management, and Risk Management in the context of SCM.
Recognize how Bid Committees are integral to the SCM process.
Knowledge of the regulatory framework for SCM and Bid Committee Systems, including the Constitution, PFMA (Public Finance Management Act), Treasury Regulations, Preferential Policy Framework Act, Broad-based Black Economic Empowerment Act, Preferential Procurement Regulations 2017, and Code of Conduct and Ethical Behaviour
Understanding of the composition, roles, and responsibilities of the Specification Committee (BSC).
Understanding of the importance of including functionality as a criteria in service specifications.
Knowledge of the composition, roles, and responsibilities of the Bid Evaluation Committee (BEC).
Skill in calculating price and BEE (Broad-based Black Economic Empowerment) points.
Understanding of the composition, roles, and responsibilities of the Bid Adjudication Committee (BAC).
Proficiency in contract management activities.
Ability to manage deviations from the contract, including price adjustments and extensions of scope or contract period.
This PFMA, Supply Chain Management, and Bid Committee System workshop is intended for individuals working in the public sector, particularly those involved in procurement and supply chain management. The following professionals and roles would benefit from attending:
Procurement Managers and Officers
Supply Chain Managers and Practitioners
Bid Committee Members (BSC, BEC, BAC)
Government Officials involved in procurement
Compliance Officers in the public sector
Contract Managers and Administrators
Our diverse instructional approaches ensure effective learning:
– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.
Module 1
Session 1: INTRODUCTION TO SUPPLY CHAIN MANAGEMENT
Welcome and explaining the training process
Outline the Specific Outcomes for Bid Committee System course
Present the Supply Chain Management Model (SCM)
Demand Management
Acquisition Management
Logistics Management
Disposal Management
Performance Management
Risk Management related to SCM process
How Bid Committees relate to the above elements of SCM
Session 2: REGULARITY FRAMEWORK FOR SCM AND BID COMMITTEE SYSTEM
Constitution
PFMA
Treasury Regulations
Preferential Policy Framework Act
Broad-based Black Economic Empowerment Act
Preferential Procurement Regulations 2017 (in Detail)
Code of Conduct and Ethical Behaviour
Session 3: INTRODUCTION TO SPECIFICATION COMMITTEE (BSC)
Composition of the BSC
Roles and responsibilities of the members of BSC
Main functions of the BSC
Module 2
Session 1: SPECIFICATION COMMITTEE PROCESS
Specifications for Goods
Specifications for Services: The Terms of Reference (TOR)
Including functionality as a criteria
Session 2: BID EVALUATION COMMITTEE (BEC)
Composition of the BEC
Roles and responsibilities of the members of BEC
Main functions of the BEC
SCM pre- evaluation process
Bid Evaluation process
If Functionality is a criteria
Price and BEE points calculations
Bid Evaluation Committee Report with recommendations to (BAC)
Session 3: BID ADJUDICATION COMMITTEE (BAC)
Composition of the BAC
Roles and responsibilities of the members of BAC
Main functions of the BAC
Declaration of Interest, Confidentiality, and adherence to Code of Conduct
Bid Adjudication Process
Make final recommendations on awarding of contract or
If delegated award the contract
Session 4: CONTRACT MANAGEMENT
Contract Management Activities
Administration of the contract ensuring adherence to all conditions of contract
Managing any deviations from the contact
Price adjustments
Extension of scope or period of the contract
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