ProspenAfrica | Training and Consulting Services Provider

Advanced Meetings and Minute Taking Training


Dates: Available on Request
Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price: Available on request

This is a Non-accredited Course

Course Introduction

This one-day interactive course equips participants with advanced techniques for minute-taking amidst common meeting challenges such as unclear agendas and decisions. Gain the confidence to produce clear and precise minutes that effectively communicate outcomes and actions.

Course Objectives

After completing this workshop, participants will be able to:

  • Enhance their note-taking efficiency and accuracy.

  • Confidently distribute meeting outcomes and actions to stakeholders.

  • Sharpen listening skills to capture essential meeting details.

  • Comprehend the full scope of responsibilities involved in minute-taking.

  • Navigate and resolve typical issues encountered in recording meeting minutes.

Who should attend?

This one – day interactive course on Advanced Meetings and Minute-Taking can be beneficial for individuals who are involved in organizing, leading, or participating in meetings within a professional or organizational setting.

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Turning Meetings Around:

  • Best practices for minutes versus notes.

  • Preparing for the meeting: The minute-taker’s checklist.

  • Strategies to prevent and overcome minute-taking barriers.

Partnering with the Chair:

  • Defining standard minute terminologies and their implications.

  • Identifying the types of notes to take and their appropriate contexts.

Active Listening for Precision:

  • Enhancing interpersonal skills for better meeting engagement.

  • Techniques for staying focused and extracting critical information.

Writing Concise Minutes:

  • Hands-on note-taking from a mock meeting scenario.

  • Converting rough notes into coherent, succinct minutes.

  • Exploring diverse note-taking styles to match individual preferences.

  • Handling abbreviations and technical jargon effectively.

Workshops for Actionable Minutes:

  • Ensuring clarity of minutes for actionable follow-up.

  • Designing layouts that facilitate easy access to key points.

  • Communicating action items to the relevant parties.

Mind Mapping for Minute Taking:

  • Innovative approaches to capturing and organizing meeting information visually.

  • Converting structured mind maps into formal minutes.


  • Review of the day’s essential learnings.

  • Final round-up and key takeaways.

  • Developing a personal action plan for implementing new minute-taking strategies.

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