ProspenAfrica | Training and Consulting Services Provider

5 Day Training

Dates: 08 – 12 April 2024
Locations: Johannesburg, South Africa
Platform: Available In-Class / Online

Price: Available on request

This is a Non-accredited Course

Course Introduction

Welcome to the “Best Practice in Payroll Accounting & Reconciliation” workshop, a comprehensive 5-day course designed for professionals who seek to enhance their expertise in managing payroll functions with accuracy and efficiency. This hands-on course offers participants an in-depth insight into the complexities of payroll reconciliation, covering all aspects from processing fixed and variable inputs to detecting and preventing fraud.

Course Objectives

By the end of this Best Practice in Payroll Accounting and Reconciliation training, participants will be able to:

  • Grasp the full scope of reconciliation within payroll functions.

  • Identify the purposes and benefits of regular reconciliation practices.

  • Execute detailed checks for all payroll inputs including weekly and monthly data.

  • Process payments accurately, including salaries, allowances, overtime, and bonuses.

  • Accurately reconcile monthly contributions like pension funds.

  • Ensure compliance with tax remittances, particularly PAYE (Pay As You Earn).

  • Utilize effective procedures and documentation strategies.

  • Reconcile customer books and manage accounts payable with confidence.

  • Recognize the signs of fraud and identity theft within payroll systems.

  • Employ techniques to detect and address errors and fraudulent activity promptly.

  • Confidence to Implement Skills:

Who should attend?

This Best Practice in Payroll Accounting and Reconciliation course is designed for:

The course is tailored for HR Executives, Administrators, Directors, Accountants, Auditors, Reconciliation Officers, and other Management staff involved in payroll and related functions.

Training methodology

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Day 1: Introduction and Reconciliation Fundamentals


  • Welcome and Introductions

  • Overview of Payroll Functions and Reconciliation

  • Understanding the Importance of Payroll Accuracy


  • Reconciliation Purposes

  • Exploring Variance Reports

  • Company Reconciliation Reports Overview

  • Group Exercise: Identifying Discrepancies in Sample Reports

Day 2: Detailed Payroll Processing


  • Deep Dive into Fixed and Variable Payroll Input

  • Handling Salaries, Allowances, Overtime, and Bonuses


  • Practical Application: Entering Data and Calculating Payments

  • Group Discussion: Common Challenges in Payroll Processing

  • Exercise: Preparing a Mock Payroll Batch

Day 3: Monthly Contributions and Compliance


  • Reconciling Monthly Contributions: Pension Fund

  • Tax Remittances: Understanding PAYE


  • Compliance and Legal Requirements in Payroll

  • Workshop: Calculating Tax and Pension Deductions

  • Case Study: Applying PAYE Regulations to Different Salary Brackets

Day 4: Reconciliation Techniques and Error Detection


  • Reconciliation Techniques: Procedures and Documentation

  • Understanding Customers Books and Accounts Payable


  • Practical Session: Reconciling a Mock Customer’s Book

  • Detecting and Correcting Errors: Hands-on Activities

  • Group Exercise: Error Detection and Correction in Accounts Payable

Day 5: Fraud Detection and Prevention in Payroll


  • Handling Fraud and Identity Theft in Payroll

  • Techniques for Detecting Errors and Fraud

  • Reviewing Payroll Registers for Fraud Indicators


  • Case Studies: Real-world Scenarios of Payroll Fraud

  • Group Discussion: Sharing Experiences and Best Practices

  • Closing Remarks: Applying Skills to the Workplace

  • Course Evaluation and Certification Ceremony

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