DAY 1 — Legislative Framework and the Asset Register
Asset Management and Procurement Legislation
- The strategic role of asset management, and asset treatment under GRAP, GAAP, or IFRS
- Governing legislation: PFMA/MFMA, PPPFA, GIAMA, and sector-specific Acts
- The current Preferential Procurement Regulations, 2022 (the 2017 Regulations were repealed and are no longer in force)
- The draft General Public Procurement Regulations, 2026: the incoming multi-criteria evaluation matrix and tiered thresholds
Building the Asset Register
- Features, composition, and minimum requirements of an asset register
- Recording and maintaining assets: bar-coding, verification, valuation, and depreciation
- Specifications and functionality as an evaluation criterion
DAY 2 — Financial Treatment, Maintenance, and Disposal
Financial Treatment of Assets
- Component accounting, and differentiating between components, repairs, and maintenance
- Capitalisation of assets vs. expenditure
- Replacement decisions
Maintenance and Disposal Essentials
- Safeguarding and maintenance plans; measuring asset performance
- Reliability improvement through preventive maintenance
- Disposal management: general considerations, the disposal process, and handling thefts and losses
Close-Out
- Consolidating the two days into a practical asset management action plan
- Deciding whether the 5-Day Comprehensive programme is the right next step
Day 1: Asset Management Fundamentals and Legislation
Asset Management Fundamentals
- Procurement as a driver of effective and efficient asset management
- Asset management under GRAP, GAAP, or IFRS: financial treatment and terminology
- Demand management, acquisition management, logistics management, and disposal management
- The strategic role of asset management in an organisation's ability to deliver
Procurement Legislation and Asset Management
- Governing legislation: PFMA/MFMA, PPPFA, GIAMA, SABS standards, and sector-specific Acts
- The current Preferential Procurement Regulations, 2022 (the 2017 Regulations were repealed by the Constitutional Court and are no longer in force)
- The draft General Public Procurement Regulations, 2026, under the Public Procurement Act, 2024: a new multi-criteria evaluation matrix requiring a minimum 70% score in functionality, capability, and preference, and a new tiered threshold structure for set-asides, pre-qualification, and mandatory subcontracting
Day 2: Specifications and Bid Evaluation
Specifications and Bid Evaluation
- Specifications and the application of functionality as an evaluation criterion
- Legal status of bid packages, evaluation procedures, and evaluation and adjudication
- The power to adjudicate, references, industry standards, and precedent
- Alterations to awarded bids and changes in bidder circumstances
- Retroactive approval, availability of funds, and reselling from agreements
Day 3: The Asset Register
Building and Maintaining an Effective Asset Register
- Features, composition, and minimum requirements of an asset register
- Processes within an asset's life cycle, and the asset threshold
- Recording and maintaining assets in the register: bar-coding, verification, valuation, asset number and location, and depreciation
Governance of the Asset Register
- Recommendations for systemic improvements
- Managing the contractor registration system
- Establishing committees, delegating power, and sub-committee operating procedures
- Obtaining information, redressing complaints, and dispute resolution
Day 4: Financial Treatment and Maintenance
Financial Treatment of Assets
- Component accounting, and differentiating between asset components, repairs, and maintenance
- Capitalisation of assets vs. expenditure
- The transaction process between finance and asset systems
- Replacement decisions, and disposing of and accounting for asset components
Maintenance Planning and Reliability
- Safeguarding and maintenance plans; the operation and maintenance phase
- Measuring asset performance: physical condition, functionality, utilisation, and financial performance
- Reliability improvement through preventive maintenance and optimal spares stocking
- Analysing component failure data, and component replacement procedures, including Glasser's Graph
- Spares provisioning, with practical case studies and exercises
Day 5: Immovable Assets, External Obligations, and Disposal
Immovable Assets and Infrastructure
- Immovable asset management and the treatment of infrastructural assets
- Appreciation, valuation, and classification; accounting and tracking of plant, buildings, and PPPs
- Life-cycle maintenance costing, verification, and condition assessments
- The Asset Management unit's role, structured around Portfolio Performance and Monitoring (PPM), Portfolio Analysis (PA), and Key Account Management (KAM)
External Obligations and Disposal Management
- External obligations: fair treatment, value for money, open and fair competition, accountability, and probity and transparency
- Risk management, and avoiding discrimination and under-pricing
- Asset transfers and exchanges between organisations and entities
- Disposal management: general considerations, the disposal process, and handling thefts and losses
