Maintenance Planning and Scheduling Training

Maintenance Planning and Scheduling Training

Maintenance Planning: Scheduling, Work Orders, Asset Performance

Claim 5 CPD Points

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Platform:
Online
In-class
Revised and Updated: 23 September 2026
Date Venue Duration
26 - 30 October 2026 Sandton, Gauteng 5 Days
23 - 27 November 2026 Sandton, Gauteng 5 Days

Course Introduction

This Prospen Africa Maintenance Planning and Scheduling course is crafted to enhance operational excellence by mastering maintenance planning and scheduling, crucial for optimal asset performance. It enables various reliability improvement activities, ensuring faults detected through condition monitoring are addressed promptly to prevent functional failure. The course will equip participants with the essential skills to develop, execute, and improve maintenance planning and scheduling practices, significantly reducing maintenance costs and increasing efficiency.

Completing our specialized Maintenance Planning and Scheduling Training program ensures that technical supervisors transition smoothly from emergency repairs to disciplined weekly scheduling. Implementing Maintenance Planning and Scheduling Training protocols enables maintenance departments to double technician efficiency, making Maintenance Planning and Scheduling Training a foundational requirement for operational excellence.

Course Duration Options

This Maintenance Planning and Scheduling Training course is available in two formats, so you can choose the depth that fits your time and needs:

3-Day Essentials Core Foundations

Fundamentals and planning work orders essentials, followed by scheduling and outage management essentials, and performance and critical success factors essentials.

Ideal for: Professionals who need practical, current maintenance planning and scheduling capability without an extended time commitment.

Course Objectives

After participating in this Maintenance Planning and Scheduling course, you will be able to do the following:

  • Understanding different maintenance strategies and their planning requirements.
  • Analysing maintenance data to create effective plans and schedules.
  • Implementing best practices in planning and scheduling to optimise asset performance.
  • Developing maintenance budgets and resource plans with precise asset data.
  • Evaluating current maintenance planning and assessing areas for improvement.

Who should attend?

The Maintenance Planning and Scheduling course is designed for:

  • Maintenance First Line Supervisors
  • Maintenance Planning Supervisors
  • Maintenance Planners and Schedulers
  • Managers and Superintendents Focused on Enhancing Maintenance Work Processes
  • Technical Supervisors prioritizing Maintenance Planning and Scheduling Training to improve labor productivity
Technical courses

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

3-Day Essentials — Training Outline

DAY 1 — Fundamentals and Planning Work Orders
Fundamentals of Scheduling Essentials
  • Introduction to Operational Excellence and the Maintenance Management Business Pyramid
  • Exploring Reliability Centred Maintenance and Asset Maintenance Strategies
Planning Maintenance Work Orders Essentials
  • Work Order System: Steps, Workflow, and Types
  • Strategies for Planning Work Processes, Scoping, and Detailing
  • Estimating Time and Cost, Selecting Parts and Tools, and Ensuring Job Safety

DAY 2 — Scheduling and Outage Management
Scheduling Maintenance Work Orders Essentials
  • Developing Weekly and Daily Schedules
  • Managing Routine Activities and Resource Staging
Outage Management Essentials
  • Identifying Types of Plant Outages and Managing Outage Scope
  • Maintenance Performance Metrics: KPIs, Schedule Compliance, MTTR, and Wrench Time Benchmarks
  • Utilising CMMS Transactional Codes, including the growing integration of predictive maintenance and AI-driven condition data into CMMS platforms

DAY 3 — Performance and Critical Success Factors
Performance Analysis Essentials
  • Analysing Performance, Identifying Bad Actors, and Establishing an Improvement Cycle
Critical Success Factors Essentials
  • The Role of Culture and Leadership in Maintenance Processes
  • Establishing a Reliable Program with a Clear Work Process and RACI Matrix
  • Creating and Utilising a KPI Dashboard for Continuous Improvement

5-Day Comprehensive — Training Outline

Module 1: Fundamentals of Scheduling
  • Introduction to Operational Excellence and the Maintenance Management Business Pyramid
  • Exploring Reliability Centred Maintenance and Asset Maintenance Strategies
  • Understanding the Definitions and Objectives of Planning and Scheduling

Module 2: Planning Maintenance Work Orders
  • Work Order System: Steps, Workflow, and Types
  • Strategies for Planning Work Processes, Scoping, and Detailing
  • Estimating Time and Cost, Selecting Parts and Tools, and Ensuring Job Safety
  • Work Order Closure and Feedback Mechanisms

Module 3: Scheduling Maintenance Work Orders
  • Developing Weekly and Daily Schedules
  • Managing Routine Activities and Resource Staging
  • Assigning Daily Jobs and Managing Work Permits

Module 4: Outage Management
  • Identifying Types of Plant Outages and Managing Outage Scope
  • Outage Management and External Contracting
  • Maintenance Performance Metrics: KPIs, Schedule Compliance, Backlog Indicators, Mean Time to Repair (MTTR), and Wrench Time Benchmarks
  • Analysing Performance, Identifying Bad Actors, and Establishing an Improvement Cycle
  • Utilising CMMS Transactional Codes, Work Order Priorities, and Ensuring Data Quality, including the growing integration of predictive maintenance and AI-driven condition data into CMMS platforms — now considered a baseline capability by 68% of maintenance leaders, up from 31% just a few years ago

Module 5: Critical Success Factors
  • Quality of Historical Data in Work Order Systems
  • The Role of Culture and Leadership in Maintenance Processes
  • Establishing a Reliable Program with a Clear Work Process and RACI Matrix
  • Creating and Utilising a KPI Dashboard for Continuous Improvement

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FAQs – Maintenance Planning and Scheduling Training

Master maintenance planning and scheduling skills covering work orders, resource planning, scheduling, prioritisation, maintenance coordination, and improved equipment reliability.

What is covered in the Maintenance Planning and Scheduling course?
The Maintenance Planning and Scheduling Training covers maintenance planning and scheduling, work order management, job scoping, resource planning, outage management, maintenance KPIs, CMMS, backlog management and continuous improvement.
Who should attend the Maintenance Planning and Scheduling training?
The Maintenance Planning and Scheduling Training is designed for maintenance planners and schedulers, first-line maintenance supervisors, maintenance planning supervisors, plant supervisors, maintenance engineers, CMMS administrators and reliability professionals.
Does the course cover maintenance work orders and backlog management?
Yes. Participants learn work order workflows, job scoping, estimating time and costs, prioritising work, managing backlogs, preparing jobs and closing work orders with effective feedback.
Does the Maintenance Planning and Scheduling course cover weekly and daily scheduling?
Yes. The course covers weekly and daily maintenance schedules, routine activities, resource staging, job assignments, work permits and effective coordination of planned maintenance activities.
Does the Maintenance Planning and Scheduling Training cover maintenance KPIs and CMMS?
Yes. Participants learn how to use maintenance KPIs such as schedule compliance and backlog indicators, while applying CMMS transaction codes, work priorities and data-quality practices.
Does the Maintenance Planning and Scheduling training include practical exercises?
Yes. The training includes group work, case studies, workshops, role-play and practical application activities to help participants apply maintenance planning and scheduling methods to real workplace situations.

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