Acquisition Management Workshop

Procurement, Bid Evaluation, and Contract Administration for the Public Sector

Platform:

Online

In-class

Date	Venue	Duration
09 - 10 November 2026	Sandton, Gauteng	2 Days
10 - 11 December 2026	Sandton, Gauteng	2 Days
28 - 29 January 2027	Sandton, Gauteng	2 Days
01 - 02 March 2027	Sandton, Gauteng	2 Days
06 - 07 May 2027	Sandton, Gauteng	2 Days
20 - 21 July 2027	Sandton, Gauteng	2 Days
22 - 23 September 2027	Sandton, Gauteng	2 Days
01 - 02 November 2027	Sandton, Gauteng	2 Days

Course Introduction

This Acquisition Management Workshop is designed to help learners achieve the ideals of good governance and address deficiencies in Acquisition Management in the public sector. It covers the full acquisition lifecycle in practical, applied detail: sourcing, quotations, specifications, bid administration, evaluation, adjudication, and contract management.

South African public procurement is currently in a significant transition. The Public Procurement Act 28 of 2024 was signed into law in July 2024 and will eventually repeal the PPPFA, introducing a new Public Procurement Office within National Treasury, a Procurement Tribunal, and expanded set-aside provisions. Implementation is phased and not yet complete, so the PFMA, MFMA, and PPPFA remain the operative framework for now — this course teaches that current framework in full, practical detail, while making sure you understand the transition already underway and know what to watch for as it takes effect.

Course Objectives

On completion of this skills programme, learners will be able to:

Demonstrate a working understanding of Acquisition Management in the public sector, including the current legislative framework and the transition underway toward the Public Procurement Act
Demonstrate understanding of the general principles and processes applicable to acquisition management
Implement acquisition management processes for bids or quotations, correctly applying current threshold values and procedures
Evaluate and adjudicate bids or quotations in line with current Supply Chain Management (SCM) requirements
Draft specifications, administer bids, and manage contracts to the standard expected under National Treasury's Standard Bidding Documents

Who should attend?

Practitioners and Managers Responsible for Asset and Inventory Management
SCM Practitioners and Buyers
Bid Committee Members (Specification, Evaluation, and Adjudication)
Finance and Internal Audit Staff Involved in Procurement Oversight
Managers and Accounting Officers with SCM Oversight Duties
Candidates Working Toward the Occupational Certificate: Supply Chain Practitioner

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Day 1: Foundations, Sourcing, and Quotations

Unit 1: Introduction to Acquisition Management

The reform of public sector procurement in government, including the transition toward the Public Procurement Act 28 of 2024
The enabling SCM legislation and other legislation and policy strategies affecting SCM
Role players in acquisition management and their roles in the process
How Demand Management impacts Acquisition Management

Unit 2: General Aspects Applicable to Acquisition Management

Sourcing strategies in procurement administration
Administering a list of prospective suppliers
Threshold values and their impact on procurement decisions
Principles of set-asides, including how these are being expanded under the incoming Public Procurement Act
Competitive vs. limited bidding methods; rules pertaining to tax clearance
The National Industrial Participation Programme, preferential procurement, and price discount rules

Unit 3: Quotation Administration

The quotation procurement process and applicable threshold values
Evaluation process for procurement below R30,000
Evaluation process for procurement below R1,000,000

Day 2: Specifications, Appointments, and Bid Processes

Unit 4: Practical Application — Compiling Specifications for Goods

Drafting specifications: general guidelines, technical specifications, and standard industry specifications
Statutory requirements, and scrutinising the General Conditions of Contract
Determining Special Conditions of Contract relevant to a specific bid
Construction bids: the CIDB's General Conditions of Contract and Standard Bidding requirements

Unit 5: Appointment of Professional Service Providers

Defining “Professional Service Providers / Consultants”
Selection methods for appointing Professional Service Providers / Consultants
Steps for appointment using Quality and Cost Based Selection (QCBS)

Unit 6: Bid Administration — Preparation to Bid

The acquisition process for bid administration
Information required to prepare a bid
General Conditions of Contract vs. Special Conditions of Contract
Contents of the Standard Bidding Documents published by National Treasury

Unit 7: Evaluation of Bids

Procedures for the opening of bids, and the Bid Evaluation Committee's process
Contents of an Evaluation Recommendation Report
Calculating price points, and points for specific contract participation goals
Document flow after the Evaluation Recommendation Report reaches the SCM Acquisition Unit

Unit 8: Adjudication of Bids

Officials serving on the Bid Adjudication Committee, and its functions
Rules pertaining to delegation administration
Approving contract extensions, variation orders, amendments, and transfers of contracts

Unit 9: Contract Administration

Types of contracts, and how they should be managed and monitored
Administering contract amendments
Calculating contractual price adjustments and exchange rate-related adjustments
Procedures for a contractor's request to transfer a contract to another supplier

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FAQs – Acquisition Management Workshop

Develop practical acquisition management skills to effectively plan, manage, and evaluate procurement processes, strengthen compliance, reduce risks, and achieve value for money.

What topics are covered in the Legal and Compliance Management Workshop?

The workshop covers regulatory tracking, corporate legal risk frameworks, compliance management systems, regulatory engagement, policy drafting, breach management protocols, litigation risk mitigation, and integrating legal controls into business operations.

Who should attend the Legal and Compliance Management Workshop?

This workshop is designed for legal advisors, corporate counsel, compliance managers, regulatory officers, company secretaries, risk officers, and senior managers tasked with navigating complex legal environments and maintaining operational compliance.

How does this workshop help organizations navigate changing regulations?

Delegates gain techniques for horizon scanning to identify regulatory changes early, perform compliance gap analyses, update internal policies proactively, and implement effective compliance monitoring programs to avoid penalties and reputational damage.

How long is the Legal and Compliance Management Workshop?

The workshop is structured as an intensive 2 to 3-day practical training masterclass featuring legal case studies, regulatory scenario analysis, policy drafting exercises, and interactive compliance auditing templates.

What practical tools and skills will delegates gain from this workshop?

Delegates will learn how to build compliance universes, draft legally sound internal policies, establish breach notification workflows, conduct compliance risk assessments, and prepare executive reporting dashboards for board oversight.

Can Prospen Africa deliver this workshop as customized in-house training?

Yes. Prospen Africa can tailor the workshop content to focus directly on your industry's specific legal statutes, statutory compliance requirements, internal governance structures, and organizational risk profile.

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