Bid Committees System In The Public Sector Training

337061 — Demonstrate Knowledge and Insight into a Bid Committee System Applicable to an Organ of State in South Africa | NQF Level 5 | 15 Credits

Platform:

Online

In-class

Date	Venue	Duration
14 - 18 September 2026	Polokwane, Limpopo	5 Days
09 - 13 November 2026	Sun City, North West	5 Days

Course Introduction

This intensive Bid Committees System In The Public Sector Training course will help participants acquire knowledge and skills necessary for a Public Sector Institution to achieve added value outcomes through procurement through effectively applying Supply Chain processes and Bid Committee System as required of all Organs of State.

This Bid Committee System training will include effective best practice regarding procurement planning, development of specifications or terms of reference including the criteria to be included in the invitation to bid, supplier evaluation and adjudication applying the criteria and the selection of the successful Bidder with the publishing of the award. These processes will assist in avoiding irregular and fruitless and wasteful expenditure. This course includes practical application with detailed case studies.

Course Duration Options

This course is available in two formats, so you can choose the depth that fits your time and needs:

2-Day Essentials Core Foundations

Procurement framework and current reforms, Bid Committee System, bid specification essentials, and evaluation and adjudication essentials.

Ideal for: Those who need practical, time-sensitive grounding, including current legislative transition awareness, without an extended time commitment.

5-Day Comprehensive Full Depth

The full curriculum in complete depth, including detailed procurement planning, acquisition management, and full case study application across all committee functions.

Ideal for: Bid committee members, SCM practitioners, and public sector officials requiring end-to-end statutory mastery, practical case study execution, and oversight capability.

Course Objectives

At the end of this Bid Committees System In The Public Sector Training, participants will be able to:

Explain the regulatory framework that governs Supply Chain Management within the public service, including the transition underway from the current fragmented framework (PFMA, MFMA, PPPFA) toward the Public Procurement Act, 2024, which creates a single legal framework for public procurement across all organs of state
Demonstrate an understanding of how legislation and/or prescripts regulate the decision making of the Bid Committees
Discuss the importance of ethical conduct at all stages of the Bid Committee process
Understand the legal compliance requirements
Prepare a bid invitation for a specific commodity within the public service, according to National Treasury Regulations and Instructions and guidelines
Evaluate bids in relation to the advised specifications and criteria and compliance requirements
Compile comprehensive reports to the BAC recommending an award of a bid
Adjudicate bids in a fair manner that will allow the relevant authorities to approve and award the bid

Who should attend?

This course is designed for all those who are directly or indirectly involved in the procurement and supply management processes of their Public Sector Institutions, including personnel from procurement, warehousing and distribution, accounting, engineering, projects, human resource, and other functional areas of their Institution.

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

2-Day Essentials — Training Outline

DAY 1 — Procurement Framework, Bid Committee System, and Specifications

Overview of the Public Sector Procurement Process and Regulatory Framework

Analyse the elements of the Supply Chain Model with reference to the procurement system
Identify the key role players in the procurement system
Consider the regulatory framework applicable to public sector procurement, including the ongoing transition toward the Public Procurement Act, 2024 — described as the most significant procurement reform since the PFMA and MFMA, creating a single legal framework across all organs of state, with a dedicated 2026 draft regulation specifically addressing the bid committee system

Bid Committee System

Composition of the Committees; duties, responsibilities, and mandates of Bid Committee members
Functions of the Specification, Evaluation, and Adjudication Committees
The role of the SCM practitioners at each of the Committees, including preparing for anticipated changes under the Public Procurement Act, such as the requirement for committees to include members with relevant technical expertise

Effective Bid Specification Essentials

Develop the draft specifications for goods and terms of reference (TOR) for services
Deciding on criteria for supplier appraisal and final evaluation, including functionality criteria and minimum qualifying scores

DAY 2 — Acquisition, Evaluation, and Adjudication Essentials

Inviting Suppliers to Submit Competitive Bids

Identifying procurement methods and applying the required process for calling for quotations or competitive bids within prescribed thresholds
Preparing the Bid Invitation and determining which Standard Bid Documents will apply

Bid Evaluation Process

Administrative responsiveness preliminary evaluation by the SCM Acquisition Unit
Composition, powers, and functions of the Bid Evaluation Committee
Practical evaluation of bids applying predetermined criteria, and compiling recommendations to the Bid Adjudication Committee

Adjudication Process

Establishment, composition, and quorum of the Bid Adjudication Committee
Disclosure of information and code of conduct
Award or recommendation of a bid proposal, and publication of awards, including awareness of the 10-day standstill period expected to be introduced post-award under the Public Procurement Act, delaying contract signing to allow for objections or appeals

5-Day Comprehensive — Training Outline

Effective Procurement Planning

Part 1: Overview of the Public Sector Procurement Process

Analyse the elements of the Supply Chain Model with reference to the procurement system
Identify the key role players in the procurement system
Consider the regulatory framework applicable to public sector procurement, including the ongoing transition from the current fragmented framework toward the Public Procurement Act, 2024 — the most significant procurement reform since the PFMA and MFMA, creating a single legal framework across all organs of state, with a dedicated 2026 draft regulation specifically addressing the bid committee system

Part 2: Importance of Procurement Planning

Apply effective demand management processes
Define the organisation's needs
Conduct the market and industrial analysis to identify potential suppliers of the required goods or services
Develop sourcing strategy to meet the identified needs
Ensure that all the identified needs are included on the procurement plan

Bid Committee System

Composition of the Committees
Duties, responsibilities, and Mandates of Bid Committee members
Functions of the Bid Committees: Specification Committee, Evaluation Committee, Adjudication Committee
The role of the SCM practitioners at each of the Committees, including preparing for anticipated changes under the Public Procurement Act, such as the requirement for committees to include members with relevant technical expertise
Secretarial functions and minutes of the meetings

Effective Bid Specification Process for Goods and Services

Develop the draft specifications for goods and terms of reference (TOR) for services
Approaches to sourcing
Sources of potential supplier information
Decide on criteria that will be applied for supplier appraisal and final evaluation
Determine whether functionality will be used as criteria for selection of the supplier, and if so, the criteria, sub-criteria, and minimum qualifying score to be applied

Effective Acquisition Management Procurement Process

Part 1: Inviting Suppliers to Submit Competitive Bids

Identifying the procurement methods for the required goods and services
Applying the required process for calling for quotations or competitive bids within the prescribed thresholds
Preparing the Bid Invitation determining which Standard Bid Documents will apply
Compile any Special Conditions of Contract that will apply to the specific Bid

Part 2: Bid Evaluation Process

Administrative responsiveness preliminary evaluation by SCM Acquisition Unit
Composition of the Bid Evaluation Committee
Powers and Functions of the Bid Evaluation Committee
The practical evaluations of the bids applying the predetermined criteria
Bid Committees recommendations report to Bid Adjudication Committee

Part 3: Adjudication Process

Establishment of Bid Adjudication Committee
Composition of a Bid Adjudication Committee
Quorum
Functions of the Bid Adjudication Committee secretariat
Minutes of the Bid Adjudication Committee meeting
Disclosure of information and code of conduct
Functions of the Bid Adjudication Committee
Award or recommendation of a bid proposal
Publication of awards, including awareness of the 10-day standstill period expected to be introduced post-award under the Public Procurement Act, delaying contract signing to allow for objections or appeals

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FAQs –Bid Committees System In The Public Sector Training

Master indirect tax compliance, VAT structuring, risk mitigation protocols, and cross-border transaction rules to ensure full regulatory alignment and optimize value-added tax efficiency.

What topics are covered in the Bid Committees System in the Public Sector course?

The course covers Public Finance Management Act (PFMA) SCM compliance, National Treasury instructions, the tripartite Bid Committee framework (Specification, Evaluation, Adjudication), preferential procurement regulations, demand management, and anti-corruption oversight in public tenders.

Who should attend this public sector bid committee training?

This training is designed for national and provincial department officials, state-owned entity (SOE) executives, SCM committee members, internal auditors, legal advisors, governance practitioners, and procurement managers in the public sector.

What are the key learning objectives of this public sector procurement course?

Delegates learn to construct legally defensible tender specifications, apply objective evaluation matrices, conduct compliant bid adjudication, prevent irregular expenditure audit findings, and maintain transparent procurement documentation trails.

How long is the Bid Committees System in the Public Sector training?

The course is structured as an intensive 3-day practical training program featuring mock bid committee meetings, procurement audit reviews, and real-world legal challenge case studies.

What practical skills will delegates gain from this training?

Participants will gain practical skills in drafting Standard Bidding Documents (SBDs), compiling evaluation reports, identifying bid-rigging flags, managing conflicts of interest, and applying National Treasury SCM instruction notes effectively.

Can Prospen Africa deliver this course as customized in-house training?

Yes. Prospen Africa can tailor the course to match your department, organ of state, or public entity's specific SCM policy environment, delegations of authority, and recent audit management letters.

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Bid Committees System In The Public Sector Training

337061 — Demonstrate Knowledge and Insight into a Bid Committee System Applicable to an Organ of State in South Africa | NQF Level 5 | 15 Credits

Course Introduction

Course Duration Options

2-Day Essentials Core Foundations

5-Day Comprehensive Full Depth

Course Objectives

Who should attend?

Training Methodology

Training Outline

2-Day Essentials — Training Outline

5-Day Comprehensive — Training Outline

Our Categories

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Success Stories

Business Continuity Management

GRAP 104 revised

GRAP 104

FAQs –Bid Committees System In The Public Sector Training

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