PFMA, Supply Chain Management and Bid Committee System

Master Python for Big Data Analytics: NumPy, Pandas, Scikit-learn, and Spark

Platform:

Online

In-class

Revised and Updated: 22 October 2026

Date	Venue	Duration
27 - 29 January 2027	Sandton, Gauteng	3 Days
08 - 10 March 2027	Sandton, Gauteng	3 Days
28 - 30 April 2027	Sandton, Gauteng	3 Days
09 - 11 June 2027	Sandton, Gauteng	3 Days
11 - 13 August 2027	Sandton, Gauteng	3 Days
20 - 22 September 2027	Sandton, Gauteng	3 Days
15 - 17 November 2027	Sandton, Gauteng	3 Days

Course Introduction

Public money is spent mostly through procurement, and procurement is where most irregular expenditure, audit findings, disputes, and corruption cases begin. The bid committee system is the control point. Three committees, the Bid Specification Committee (BSC), the Bid Evaluation Committee (BEC), and the Bid Adjudication Committee (BAC), each have a defined composition, role, and set of duties. When they work as intended, tenders are fair, defensible, and good value. When they do not, the officials involved carry personal and institutional consequences.

This three-day workshop covers the bid committee system within the supply chain management (SCM) models of the Public Finance Management Act (PFMA) and the Municipal Finance Management Act (MFMA). Participants learn the elements of SCM, the legal framework, and the composition, roles, responsibilities, delegations, and meeting procedures of each committee. They practise drafting specifications and terms of reference, evaluating bids, calculating price and specific goal points under the Preferential Procurement Regulations, and writing evaluation reports and adjudication recommendations. The workshop also covers contract management, including deviations, price adjustments, and extensions of scope or period, and the consequences of non-compliance.

Course Objectives

By the end of this PFMA, Supply Chain Management and Bid Committee System workshop, participants will be able to:

Describe the components of supply chain management: demand management, acquisition management, logistics management, disposal management, performance management, and risk management

Explain how the bid committees fit into the SCM process, and why they are central to fair, transparent, and cost-effective procurement

Apply the regulatory framework for SCM and bid committees, including the Constitution, the PFMA and Treasury Regulations, the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations, 2022, and the Code of Conduct

Describe the composition, roles, and responsibilities of the Bid Specification Committee (BSC), and draft specifications and terms of reference, including functionality criteria

Describe the composition, roles, and responsibilities of the Bid Evaluation Committee (BEC), and carry out a compliant evaluation

Calculate price points and specific goal points under the 80/20 and 90/10 preference point systems

Describe the composition, roles, and responsibilities of the Bid Adjudication Committee (BAC), and make or recommend the award of a contract

Manage conflicts of interest, confidentiality, and ethical conduct in every committee

Carry out contract management activities, and manage deviations, price adjustments, and extensions of scope or contract period lawfully

Recognise the consequences of non-compliance, including irregular expenditure, audit findings, and personal liability, and prepare for the Public Procurement Act

Who should attend?

This PFMA, Supply Chain Management and Bid Committee System workshop is intended for people who work in the public sector, especially those who take part in procurement and supply chain management. It will benefit:

Procurement Managers and Officers

Supply Chain Managers and Practitioners

Bid Committee Members and Chairpersons (BSC, BEC, BAC)

Government Officials, Accounting Officers, and Delegated Authorities involved in procurement

Compliance Officers and Internal Auditors in the public sector

Contract Managers and Administrators

Legal and Finance Officials who advise on procurement

Officials of municipalities and state-owned entities who apply the PFMA or MFMA supply chain rules

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

DAY 1 — Supply Chain Management, the Legal Framework, and the Specification Committee

Module 1: Introduction to Supply Chain Management

Welcome, the training process, and the specific outcomes of the course
The supply chain management model and its elements:
Demand management, including needs analysis, market research, and the annual procurement plan
Acquisition management
Logistics management
Disposal management
Performance management
Risk management related to the SCM process
How the bid committees relate to each element of SCM
Procurement planning and the matching of published tenders to approved procurement plans

Module 2: The Regulatory Framework for SCM and the Bid Committee System

The Constitution, section 217: fairness, equity, transparency, competitiveness, and cost-effectiveness
The PFMA and Treasury Regulations, and the SCM framework of the MFMA for municipalities
The Preferential Procurement Policy Framework Act (PPPFA)
The Preferential Procurement Regulations, 2022 in detail: effective from 16 January 2023, replacing the 2017 Regulations, with specific goals taking the place of B-BBEE status level points
The role of the Broad-Based Black Economic Empowerment Act and how it links to specific goals
National Treasury instructions and circulars on SCM, including those on deviations, variations, and compliance monitoring
The Central Supplier Database, the eTender Publication Portal, and tax compliance requirements
Code of Conduct and ethical behaviour for supply chain practitioners and bid committee members
The Public Procurement Act 28 of 2024: what it consolidates, its status, the draft General Public Procurement Regulations of April 2026, and how to prepare for the change
Case Study: a tender that was set aside for non-compliance with procurement law, and the committee decisions that led to it

Module 3: The Bid Specification Committee (BSC)

Composition of the BSC
Roles and responsibilities of the members of the BSC
The main functions of the BSC
Conflicts of interest and declarations by BSC members
Meeting procedures: quorum, agendas, decisions, and minutes

DAY 2 — Specifications, Evaluation, and Adjudication

Module 4: The Specification Process

Specifications for goods: technical, generic, and brand-name specifications and when each is allowed
Specifications for services: writing the terms of reference (ToR)
Including functionality as a criterion: when to use it, how to weight and score it, and the minimum threshold
Setting the evaluation criteria and the specific goals in the tender documents, before the tender is advertised
Avoiding specifications that favour or exclude suppliers
Bid documents, standard bidding forms, and declarations
Practical Exercise: draft the specification and evaluation criteria for a tender, including a functionality scoring table

Module 5: The Bid Evaluation Committee (BEC)

Composition of the BEC
Roles and responsibilities of the members of the BEC
The main functions of the BEC
The SCM pre-evaluation process: compliance and responsiveness checks, CSD and tax status, declarations, and disqualification
The bid evaluation process, step by step
Evaluating functionality, when it is a criterion
Price and specific goal points calculations: the 80/20 system and the 90/10 system, with the R50 million threshold, and how points are rounded and totalled
Evaluating prices, abnormally low bids, and price reasonableness
Verifying specific goals and acting on false information
The Bid Evaluation Committee report with recommendations to the Bid Adjudication Committee
Practical Exercise: evaluate a set of bids, calculate the price and specific goal points under both systems, and rank the bidders

Module 6: The Bid Adjudication Committee (BAC)

Composition of the BAC
Roles and responsibilities of the members of the BAC
The main functions of the BAC
Declaration of interest, confidentiality, and adherence to the Code of Conduct
The bid adjudication process: checking the evaluation, process compliance, and budget availability
Awarding to a bidder who did not score the highest points, and the justification the law requires
Making final recommendations on the award of the contract, or awarding the contract where the BAC has delegated authority
Chairing the committee, recording decisions and reasons, and minutes that stand up to audit and review
Notifying bidders, debriefing, and handling objections and appeals
Case Study: an adjudication in which the committee disagrees with the BEC recommendation, and how to decide and record it

DAY 3 — Contract Management, Compliance, and Practice

Module 7: Contract Management

Contract management activities: the contract manager's role from signature to close-out
Administration of the contract, ensuring adherence to all conditions of contract
Monitoring supplier performance, deliverables, and payments
Managing deviations from the contract
Price adjustments: fixed prices, escalation, and when and how they may be approved
Extension of scope or period of the contract: variations, expansions, and the limits and approvals that apply
Dealing with poor performance, breach, and termination
Reporting on supplier non-performance, and the restriction of suppliers
Practical Exercise: assess a contract variation request, decide whether it is allowed, and write the motivation for approval or refusal

Module 8: Compliance, Accountability, and Consequences

Irregular, and fruitless and wasteful expenditure in procurement: how it arises, how it is reported, and how it is dealt with
Auditor-General findings in SCM and the most common causes
Conflicts of interest, collusion, fraud, and corruption red flags in the bid committee process
Financial misconduct and the personal liability of officials and committee members
Reviews and challenges to tender decisions in court
Transparency: publishing awards and contract information, and the move to digital procurement
Using technology and AI tools in procurement, and the safeguards needed
Case Study: an irregular expenditure case: trace its causes through the committee process, and decide what controls would have prevented it

Module 9: Bid Committee Simulation and Action Planning

Mock bid committee exercise: the specification committee, evaluation committee, and adjudication committee work through one tender from specification to award recommendation
Review of the exercise: what the committees got right, and where an auditor would have raised findings
Preparing your institution for the Public Procurement Act
Personal action plan, with specific actions and dates
Programme evaluation

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FAQs – PFMA, Supply Chain Management and Bid Committee System

Find answers to FAQs about PFMA supply chain management and bid committee training, including procurement processes, tender evaluation, compliance and bid committee responsibilities.

What topics are covered in the PFMA Supply Chain Management and Bid Committee System course?

The course covers the supply chain management model, demand management, acquisition management, logistics management, disposal management, performance management, risk management, the regulatory framework for public sector procurement, bid committee procedures and contract management.

Who should attend this PFMA Supply Chain Management training?

The course is suitable for procurement managers and officers, supply chain managers and practitioners, bid committee members, government officials involved in procurement, public sector compliance officers, contract managers and contract administrators.

What are the main learning objectives of the course?

Participants will learn to understand the supply chain management process, recognise the role of bid committees, apply relevant legislation and regulations, understand committee responsibilities, calculate price and B-BBEE points, manage contracts and address contract deviations, including price adjustments and extensions of scope or contract periods.

What are the roles of the Specification, Bid Evaluation and Bid Adjudication Committees?

The Specification Committee (BSC) develops specifications for goods and terms of reference for services. The Bid Evaluation Committee (BEC) evaluates bids against the specified criteria and prepares recommendations. The Bid Adjudication Committee (BAC) considers the evaluation and makes recommendations on contract awards or awards contracts where it has the delegated authority.

Which legislation and regulations are covered in the training?

The course covers the Constitution, Public Finance Management Act (PFMA), Treasury Regulations, Preferential Procurement Policy Framework Act, Broad-Based Black Economic Empowerment Act, Preferential Procurement Regulations and the Code of Conduct and Ethical Behaviour relevant to public sector supply chain management and bid committees.

How long is the PFMA Supply Chain Management and Bid Committee System course?

The course is delivered over three days. It is available online and in class, and includes lectures, presentations, group work, case studies, workshops, role-play and practical application. In-house training can also be discussed with Prospen Africa.

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PFMA, Supply Chain Management and Bid Committee System

Master Python for Big Data Analytics: NumPy, Pandas, Scikit-learn, and Spark

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