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Tender Advisory Seminar

Tender Advisory Seminar

Regulations, Bid Document Preparation, and Scoring Systems for Winning Government Tenders

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Platform:
Online
In-class
Date Venue Duration
02 November 2026 Sandton, Gauteng 1 Day
11 January 2027 Sandton, Gauteng 1 Day
01 March 2027 Sandton, Gauteng 1 Day
28 April 2027 Sandton, Gauteng 1 Day
14 June 2027 Sandton, Gauteng 1 Day

Course Objectives

Who should attend?

Course Outline

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Course Introduction

Key Principles of Tendering: a practical approach to submitting winning tenders. 

 

This seminar focuses on how tenders are issued by government departments, how suppliers should compile and submit their bids, and how tenders are evaluated and awarded to the successful bidder. 

Course Duration Options

This Tender Advisory Seminar is available in two formats, so you can choose the depth that fits your time and needs:

1-Day Essentials Core Foundations

Orientation to the current regulatory landscape, preparing a responsive bid, and understanding scoring, B-BBEE, and pricing — the practical essentials a first-time or emerging tenderer needs most urgently.

Ideal for: Those who need to submit a compliant, competitive bid without an extended time commitment.

3-Day Comprehensive Full Depth

The full regulatory framework, detailed bid preparation and conditions, and complete B-BBEE and scoring depth.

Ideal for: Those who coordinate tenders regularly or want a thorough grounding in the legislation itself.

Course Objectives

Delegates will learn how to effectively complete responsive and acceptable bid documents. Classroom exercises will show delegates how tenders are scored, giving them insight into what takes place during the evaluation and adjudication stages of the tendering process. Suppliers will also be advised on how to claim incentive points under the Preferential Point Systems applicable to all tenders.
  • Complete responsive and acceptable bid documents effectively
  • Understand how tenders are scored, evaluated, and adjudicated
  • Claim incentive points correctly under the current Preferential Procurement Regulations
  • Understand how B-BBEE status affects contract award, including awareness of proposed 2026 changes to preferential procurement scoring
  • Work confidently with the 80/20 and 90/10 preference point systems
  • Cost and price tenders competitively

Who should attend?

  • Employees Who Co-Ordinate or Complete Tender Documents
  • Individuals, Emerging Businesses, or Small Companies Wanting to Break into the Tendering Market
  • Those Wanting to Understand Legislation Relating to Government Tendering
  • People Who Have Difficulty Completing Tender Documents Correctly
  • Those Who Need to Understand the 90/10 and 80/20 Points System
  • People Having Difficulty with Costing and Pricing
Finance Courses

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

1-Day Essentials — Training Outline

Morning: Regulatory Orientation and Preparing a Responsive Bid
  • Brief orientation to the current regulatory framework: PPPFA, the 2022 Preferential Procurement Regulations, and B-BBEE requirements as they currently apply
  • Public Sector Standard Bidding Documents (SBDs) and how to complete them correctly
  • How to prepare a responsive bid/tender proposal, and the do's and don'ts of tendering
  • Tax clearance certificates and other compliance attachments to the bid document
Afternoon: Scoring, B-BBEE, and Pricing
  • The 80/20 and 90/10 preference point systems, explained practically
  • How B-BBEE status affects your points and contract award
  • How to work out a competitive, correctly costed tender price
  • Close-out: your personal tender-readiness checklist, and deciding whether the 3-Day Comprehensive is the right next step

3-Day Comprehensive — Training Outline

Day 1: Regulatory Framework and Understanding the Tendering Process
Understanding the Basic Regulations and Legislation Governing Procurement
  • The Constitution of the Republic of South Africa, and the Public Finance Management Act, 1999
  • The Municipal Systems Act, 2000, and the Municipal Finance Management Act, 2003
  • The Preferential Procurement Policy Framework Act (PPPFA), 2000, and the current Preferential Procurement Regulations, 2022 (the 2017 Regulations were struck down by the Constitutional Court and repealed, and are no longer in force)
  • The Public Procurement Act, 2024: currently in phased implementation, and set to eventually repeal the PPPFA — practitioners should confirm current commencement status with National Treasury
  • The Broad-Based Black Economic Empowerment Act, 2003, and National Treasury's Supply Chain Management Regulations
  • The General Procurement Guidelines (the Five Pillars of Procurement)
  • The National Small Enterprise Act, 1996 (formerly the National Small Business Act), significantly amended in 2024 to establish the Small Enterprise Development and Finance Agency (SEDFA), consolidating Sefa, Seda, and the Cooperative Banks Development Agency
Understanding the Roles of Government-Buying Departments in the Tendering Process
  • How to apply ethics and standards of conduct in relation to buyers
Day 2: Preparing and Submitting a Responsive Bid
Tender & Bid Implementation
  • Public Sector Standard Bidding Documents (SBDs) and how to complete them correctly
  • How to prepare a responsive bid/tender proposal
  • Joint ventures, consortiums, and sub-contracting, and how to utilise them
  • Tax clearance certificates and other compliance attachments to the bid document
  • Identifying the exact demand for goods and services: the do's and don'ts of tendering
Understanding Tender Conditions and Preparation
  • Understanding the general and special conditions of the tender
  • Defining the scope of the technical specifications
  • Ascertaining the presence of pre-qualifications
  • Preparing for briefings and site visits
  • Scheduling the process/phases as outlined in the tender document
  • Understanding the terms and conditions of the contract
Day 3: B-BBEE, Scoring, and Pricing
B-BBEE and Preferential Procurement
  • B-BBEE procurement regulations for all suppliers doing business with government or planning to submit tenders
  • Assessing targeted procurement levels within the tender
  • Currency note: draft amendments to the B-BBEE Codes were published for public comment on 29 January 2026, described as the most significant proposed B-BBEE policy shift since 2013, including changes to preferential procurement scoring — suppliers should plan for this direction of travel while understanding it is not yet finalised or binding
Preferential Procurement Adjudication: Points Systems
  • The 80/20 preference point system
  • The 90/10 preference point system
  • How to work out the best and competitive tender price in the bidding environment
  • Dealing with the Standard Bidding Document 3 (SBD 3.1, 3.2, and 3.3)

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FAQs –Tender Advisory Seminar

Master tender document preparation, bid compliance frameworks, evaluation methodologies, and dispute mitigation to navigate complex public and private procurement processes effectively.

What topics are covered in the Tender Advisory Seminar?
The seminar covers key procurement regulatory frameworks, tender response strategy, interpreting complex Request for Proposal (RFP) requirements, compliance verification, pricing model alignment, debriefing strategies, and managing tender risk profiles.
Who should attend the Tender Advisory Seminar?
This seminar is ideal for tender managers, bid specialists, business development executives, commercial managers, legal counsel, and consultants responsible for preparing, advising on, or reviewing strategic tender submissions.
What are the key learning objectives of this tender seminar?
Delegates learn to navigate statutory compliance requirements, structure winning tender responses, reduce disqualification risks, optimize bid pricing strategies, and implement effective tender review and advisory frameworks.
How long is the Tender Advisory Seminar?
The seminar is structured as an intensive 5-day professional masterclass incorporating real-world tender reviews, compliance checklists, interactive case studies, and bid strategy exercises.
What practical skills will delegates gain from this seminar?
Participants will gain practical skills in auditing bid compliance before submission, developing competitive value propositions, structuring transparent cost models, handling post-tender queries, and conducting bid debriefs for continuous improvement.
Can Prospen Africa deliver this seminar as customized in-house training?
Yes. Prospen Africa can tailor the seminar to align with your organization’s target sector—whether public sector procurement policies, private enterprise tendering, or cross-border infrastructure bids across Africa.

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