Bid Committee System Applicable to Municipalities (MFMA)

Competitive Bidding – Bid Evaluation Workshop

Master Responsiveness Determination and Evaluation Criteria for Effective Competitive Bidding

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Platform:
Online
In-class
Date Venue Duration
05 - 06 November 2026 Kuruman, Northern Cape 2 Days
13 - 14 January 2027 Sandton, Gauteng 2 Days
01 - 02 March 2027 Sandton, Gauteng 2 Days
03 - 04 May 2027 Sandton, Gauteng 2 Days
14 - 15 June 2027 Sandton, Gauteng 2 Days

Course Introduction

The Competitive Bidding – Bid Evaluation Workshop is a training that focuses on the bid principles, evaluation procedures, bid evaluation report and the powers, functions, and processes of the Bid Evaluation Committee as part of the integrated Public Sector Bid Committee System. The evaluations of quotations will also be considered during this training. 

Course Objectives

Participants will be equipped with the knowledge, skills, and tools to apply effective acquisition processes to evaluate quotations and competitive bids by effectively applying the required evaluation and selection processes, including the recommendations in the report to the Bid Adjudication Committee. 

Who should attend?

  • Contract Managers 
  • Asset Controllers 
  • Adjudication Committee Members 
  • Bid Specification Committee Members 
  • Asset Managers/Officers 
  • Legal Service 
  • Supply Chain Managers/Officers 
  • Procurement Officers/Managers 
  • State Accountant 
  • Project Managers 
  • Admin Officials 
  • Treasury Clerk 
  • Purchasing Managers/Officers 
Finance Courses

Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

Introduction to Bid Evaluation

  • Purpose of Bid Evaluation
  • Principles in Bid Evaluation
  • Bidding Procedures under Competitive Bidding
Legal statutes regulating Bid Evaluation:
  • SCM TR + MATR
  • Constitution of the Republic of South Africa
  • Preferential Procurement Policy Framework Act (PPPFA)
  • Municipal Finance Management Act (MFMA)
  • Construction Industry Development Board Act (CIDBA)
  • Broad-Based Black Economic Empowerment Act (BBBEE)
  • The ongoing transition toward the Public Procurement Act, 2024 — described as the most significant procurement reform since the PFMA and MFMA, creating a single legal framework across all organs of state, with a dedicated 2026 draft regulation specifically addressing the bid committee system

Bid Evaluation Procedure
  • Step 1: Opening and Preliminary Examination of Bids
  • Step 2: Determination of Substantial Responsiveness of Bids
  • Step 3: Detailed Evaluation of Price Bids
  • Step 4: Confirmation of Qualifications and Recommendation for Contract Award
  • Preparation of Bid Evaluation Report

Effective Procurement Planning
Overview of the Public Sector Procurement Process
  • Analyse the elements of the Supply Chain Model with reference to the procurement system
  • Identify the key role players in the procurement system
  • Consider the regulatory framework applicable to public sector procurement
Brief Overview of Bid Specification Process for Goods and Services
  • Specifications for goods and terms of reference (TOR) for services
  • Approaches to sourcing
  • Sources of potential supplier information
  • Determine if there will be any pre-qualification of suppliers
  • Decide on criteria that will be applied for supplier appraisal and final evaluation
  • Determine whether functionality will be used as criteria for selection of the supplier, and if so, the criteria, sub-criteria, and minimum qualifying score to be applied

Effective Acquisition Management Procurement Process

  • Administrative responsiveness preliminary evaluation by SCM Acquisition Unit
Bid Evaluation Process
  • Composition of the Bid Evaluation Committee
  • Powers and functions of the Bid Evaluation Committee
  • The practical evaluations of the bids applying the predetermined criteria of the Bid Specification Committee
  • Determination of whether a bid is responsive or not
  • Apply functionality criteria, if applicable, to determine if the bidder obtains the minimum qualifying score
  • Calculate the 80/20 or 90/10 applying the formula and requirements of the Procurement Regulations 2022 to all responsive bids
  • Bid Committees recommendations report to Bid Adjudication Committee
Case studies and review questions.

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Success Stories

Discover how our courses enhance professionals’ effectiveness in their workplaces.

ELIDZ

Thrive as an Intern: Managing Anxiety, Building Resilience & Handling Rejection

The training was very insightful, contents shared are relatable, and the facilitator is amazing in such a way that he is able to reference practical examples to make concepts understandable and relatable to all. Listening and interacting with him is easy because he opens the platform for everyone, even when he is speaking, you are able to listen attentively with understanding because he is well informed, passionate, and well prepared. He knows his story. Lastly, the session is very interactive and interesting, you constantly looking forward to hear more and say more as well.

East London IDZ

Managing Anxiety, Building Resilience & Handling Rejection

The training was very insightful, and I learnt a lot about Resilience & Handling Rejection. I am glad I was part of the training

Central Bank of Lesotho

Unlock HR's Strategic Power with Modern HRIS

The programme was fascinating and informative.

FAQs –Competitive Bidding – Bid Evaluation Workshop

Develop competitive bidding and bid evaluation skills covering tender processes, evaluation criteria, compliance, procurement principles, risk assessment, and informed supplier selection.

What is covered in the Competitive Bidding – Bid Evaluation Workshop?
The workshop covers bid evaluation principles, competitive bidding procedures, bid responsiveness, evaluation criteria, functionality scoring, price evaluation, bid evaluation reports, and the powers and functions of the Bid Evaluation Committee.
Who should attend the Competitive Bidding and Bid Evaluation Workshop?
The workshop is suitable for procurement and supply chain professionals, Bid Committee members, Contract Managers, Asset Managers, Legal Services personnel, Project Managers, Purchasing Officers, Treasury officials, and other public sector procurement professionals.
Does the workshop cover bid responsiveness and evaluation criteria?
Yes. Participants learn how to determine whether bids are substantially responsive, apply predetermined evaluation criteria and functionality requirements, evaluate price bids, and confirm bidder qualifications before making recommendations.
Which procurement legislation and regulations are covered?
The workshop covers key public sector procurement requirements, including the SCM TR and MATR, Constitution of the Republic of South Africa, PPPFA, MFMA, CIDBA, BBBEE, and the transition toward the Public Procurement Act, 2024.
Does the Bid Evaluation Workshop cover the 80/20 and 90/10 preference point systems?
Yes. Participants learn how to apply the 80/20 or 90/10 evaluation formulas and requirements to responsive bids as part of the competitive bidding and procurement evaluation process.
Does the Competitive Bidding Workshop include practical exercises?
Yes. The training includes group work, case studies, workshops, role-play, practical application, and review questions to help participants apply bid evaluation principles and procedures in realistic procurement situations.

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