| Date | Venue | Duration | |
|---|---|---|---|
| 17 - 21 August 2026 | Sandton | 5 Days | |
| 12 - 16 October 2026 | Durban | 5 Days | |
| 07 - 11 December 2026 | Sandton | 5 Days |
In today’s digital-first workplace, it’s not enough to simply get the job done—you need to excel with precision, speed, and digital confidence. Modern leaders expect more than basic support: they expect administrators and secretaries to deliver flawless documents, manage complex schedules, present data clearly, and handle communications with absolute professionalism.
This Prospen Africa Advanced Computer Skills for Office Managers and Secretaries Training course is designed to transform the way you approach daily office work by equipping you with advanced, practical computer skills. You’ll master the full suite of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams), leverage powerful cloud-based collaboration tools, and discover digital shortcuts that will save hours and minimise errors.
Through hands-on exercises and real-world scenarios, you’ll learn to automate repetitive tasks, design boardroom-ready presentations, and use advanced digital systems to elevate your performance. No more feeling overwhelmed by technology—this course empowers you to use digital tools as your secret weapon in any administrative role.
By the end of this Advanced Computer Skills for Office Managers and Secretaries Training course, you will:
Master advanced features of Microsoft Word, Excel, PowerPoint, Outlook, and Teams
Create professional business documents efficiently and accurately
Automate routine tasks using templates, formulas, and macros
Analyse and manage data with advanced Excel and Power BI tools
Design compelling presentations that engage and persuade
Optimise time management with advanced Outlook and scheduling features
Collaborate seamlessly with OneDrive, SharePoint, or Google Drive
Implement digital organisation strategies to boost productivity
Strengthen your awareness and application of cybersecurity best practices
Explore and apply AI-driven tools to streamline office workflows
This Advanced Computer Skills for Office Managers and Secretaries is designed for:
Executive Assistants and Personal Assistants
Secretaries and Administrative Professionals
Office Administrators and Office Managers
HR, Finance, Procurement, and Operations Coordinators
Business Support Staff
Project and Team Assistants
Customer Service Representatives
Anyone seeking to develop advanced office computer skills and stay ahead in today’s workplace
Our diverse instructional approaches ensure effective learning:
– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.
Module 1: Advanced Word Processing
Complex formatting with styles, sections, and headers
Automated tables of contents and indexes
Mail merge for personalised communications
Track changes and collaborative editing
Building reusable templates for consistency
Module 2: Advanced Excel & Power BI
Complex formulas, nested functions, and data validation
Pivot tables and dashboards for data insights
Conditional formatting for quick analysis
Professional chart creation
Excel for budgeting, reporting, and project tracking
Module 3: PowerPoint for Professional Presentation Design
Advanced slide layouts and custom themes
Embedding multimedia: videos, charts, graphics
Executive storytelling techniques
Animations, transitions, and audience engagement tools
Presentation delivery and rehearsal features
Module 4: Outlook and Advanced Calendar Management
Efficient email management: rules, quick steps, automation
Shared calendars and advanced scheduling tools
Task and project tracking within Outlook
Integrating Outlook with Teams and other platforms
Productivity tips: reminders, categories, and time-blocking
Module 5: Microsoft Teams for Effective Collaboration
Mastering Teams chat, meetings, and file sharing
Channels, posts, and notification management
Collaborative document editing and version control
Integrating Teams with other apps
Module 6: Cloud Collaboration & File Management
Real-time co-authoring with colleagues
Version control and robust file organisation
Effective use of OneDrive, SharePoint, and Google Drive
Document permissions and secure sharing
Digital workflow streamlining
Module 7: Automating Administrative Workflows
Recording and running macros in Word & Excel
Creating digital forms and templates
Efficiency shortcuts: Quick Parts, AutoText, reusable content
Automated report generation and recurring tasks
Linking and syncing data across applications
Module 8: Digital Communication & Professional Correspondence
Writing clear, effective, and professional emails
Formatting business letters, memos, and notices
Using and managing email templates
Organising communication records and logs
Best practices for digital etiquette
Module 9: Cybersecurity Awareness for the Modern Office
Creating strong passwords, using MFA, and screen locks
Recognising phishing, ransomware, and cyber scams
Protecting information on public Wi-Fi and social media
Reporting data breaches or lost devices
Safeguarding sensitive data and responsible document disposal
Module 10: Artificial Intelligence (AI) Essentials
Introduction to AI in the modern office
Automating repetitive tasks and workflows
Enhancing communication and collaboration with AI tools
Leveraging AI-powered productivity solutions
Using data insights for smarter decisions and office optimisation
Discover how our courses enhance professionals’ effectiveness in their workplaces.
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