Union Representatives and Shop Steward Training

Union Representatives and Shop Steward Training

Equip Union Representatives Under Current Labour Frameworks

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Platform:
Online
In-class
Date Venue Duration
26 - 30 October 2026 Sandton, Gauteng 5 Days

Course Introduction

Prospen Africa introduces you to this Union Representatives and Shop Steward Training as we are aware that a shop steward is a person elected as a Union representative in the workplace. Their role is to be the first contact when an employee is faced with a work-related concern or issue. Shop stewards are sometimes referred to as a Section Secretary. The focus of a shop steward is to effectively resolve an issue within the company in a way that is acceptable to both parties. He or she will generally request a meeting to discuss the issue with a supervisor or manager within the company. 

Course Duration Options

This course is available in two formats, so you can choose the depth that fits your time and needs:

3-Day Essentials Core Foundations

Roles, rights, and BCEA essentials, followed by LRA, discipline, and grievance essentials, and hearings, fairness, and practical application.

Ideal for: Professionals who need practical, current shop steward capability without an extended time commitment.

Course Objectives

After completion, participants should be able to understand the roles, functions, and responsibilities of shop stewards. Delegates will be able to understand the disciplinary procedures, including how to identify and categorise transgressions, implement appropriate procedures, and represent the company or an employee at a disciplinary hearing. Delegates will be more equipped to assist and advise fellow employees and managers. 

Who should attend?

  • Union Officials 
  • Shop Stewards 
  • Employment Relations Managers/Practitioners 
  • General Managers 
  • Line Managers 
  • HR Managers 
  • Individuals That Assist Fellow Employees in the Workplace in General, Including in Disciplinary Hearings 
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Training Methodology

Our diverse instructional approaches ensure effective learning:

– Lectures & Presentations: Engage with expert-driven, stimulating content.
– Course Material: Access well-crafted supporting resources.
– Group Work: Collaborate on discussions and case studies for practical insights.
– Workshops & Role-Play: Participate in immersive, scenario-based activities.
– Practical Application: Focus on applying theoretical knowledge in real situations.
– Post-Training Support: Receive extensive support after training for skill implementation.

Training Outline

3-Day Essentials — Training Outline

DAY 1 — Roles, Rights, and the BCEA
The Role of the Shop Steward, and Rights of Employers and Employees
  • Functions and duties of shop stewards
  • Employee rights and employer rights
Overview of the Basic Conditions of Employment Act Essentials
  • Regulation of Working Time, Hours of Work and Overtime
  • Leave, including the current unified parental leave framework following the Constitutional Court's judgment in Van Wyk and Others v Minister of Employment and Labour (3 October 2025)
  • Termination of Employment

DAY 2 — The LRA, Discipline, and Grievances
Overview of the Labour Relations Act Essentials
  • Collective Bargaining and Trade Union Representatives
  • The CCMA and Bargaining Councils
  • The current Code of Good Practice: Dismissal (effective September 2025, which replaced the previous Schedule 8 framework)
Grievance Procedures and Workplace Discipline Essentials
  • Resolution of a grievance
  • Disciplinary code and procedures, and different types of misconduct

DAY 3 — Hearings, Fairness, and Practical Application
Disciplinary Sanctions and Assisting Members Essentials
  • Disciplinary sanctions from verbal warnings through to suspension without pay
  • Preparing for and representing members at disciplinary hearings, aware of current CCMA case law such as De Wet v CCMA on disciplinary delay fairness
Unfair Labour Practice and Procedural Fairness Essentials
  • Unfair labour practice: promotion, demotion, and provision of benefits
  • Procedural fairness across misconduct, incapacity, and operational requirements
Practical — Role Plays
  • Applying the full disciplinary hearing and grievance process through practical role-play scenarios

5-Day Comprehensive — Training Outline

Module 1: The Role of the Shop Steward
  • Functions and duties of shop stewards
  • Roles and responsibilities

Module 2: Rights of Employers and Employees
  • Employee rights
  • Employer rights

Module 3: Overview of the Basic Conditions of Employment Act
  • Regulation of Working Time
  • Hours of Work and Overtime
  • Lunch and coffee breaks
  • Sunday Work; Night Work
  • Public Holidays
  • Leave
  • Annual Leave
  • Sick Leave
  • Proof of Incapacity
  • Parental Leave, following the Constitutional Court's judgment in Van Wyk and Others v Minister of Employment and Labour (3 October 2025), which replaced the previous gender-specific maternity and paternity leave provisions with a unified, gender-neutral framework of four months and ten days' parental leave, shared between both parents
  • Family Responsibility Leave
  • Absenteeism
  • Particulars of Employment and Remuneration
  • Written Particulars of Employment
  • Informing Employees of Their Rights
  • Performing of Remuneration
  • Deductions from Remuneration
  • Calculations of Remuneration and Wages, including the current earnings threshold of R269,600.90 per annum (R22,466.74 per month), effective 1 May 2026
  • Termination of Employment
  • Notice of Termination
  • Payment Instead of Notice
  • Payments on Termination
  • Certificate of Service
  • Sectoral Determinations

Module 4: Overview of the Labour Relations Act
  • Collective Bargaining
  • Trade Union Representatives
  • Trade Union Access to the Workplace
  • Deduction of Trade Union Subscriptions or Levies
  • Leave for Trade Union Activities
  • Disclosure of Information
  • Organisational Rights / Collective Agreements
  • Disputes About Organisational Rights
  • Collective Agreements
  • Legal Effect of Collective Agreement
  • Disputes About Collective Agreements
  • Agency Shop Agreements
  • Closed Shop Agreements
  • The Commission for Conciliation, Mediation and Arbitration (CCMA) and Bargaining Councils
  • Awareness of the Labour Law Amendment Bill (Government Gazette No. 54220, 26 February 2026) — the most comprehensive review of South Africa's employment legislation in more than a decade

Module 5: The Code of Good Practice: Dismissal
  • Introduction to the current Code of Good Practice: Dismissal (effective September 2025, which replaced the previous Schedule 8 framework)
  • Fair reasons for dismissal
  • Automatic unfair dismissals
  • Standard of conduct
  • Progressive discipline
  • Dismissals for misconduct
  • Fair procedure
  • Disciplinary records
  • Dismissals and industrial action
  • Probation

Module 6: Grievance Procedures
  • Interests of employees and the employer
  • Exclusions from grievance procedure
  • Evolving industrial relations
  • Time limits
  • Assistance of grievance procedures
  • Resolution of a grievance
  • Additional evidence and information
  • Further remedies
  • Recordings and minutes

Module 7: Workplace Discipline
  • Disciplinary code and procedures
  • Different types of misconduct

Module 8: Disciplinary Sanctions
  • Verbal warnings
  • Written warnings
  • Final written warnings
  • Denial of privileges
  • Suspension without pay

Module 9: How to Assist Members/Fellow Employees
  • Disciplinary Hearings
  • CCMA and Bargaining Councils
  • Preliminary issues/points in limine, jurisdictional matters
  • Leading and testing evidence and versions
  • The opening statement
  • Cross-examination
  • Re-examination
  • Written statements
  • Evidentiary burden
  • Sources and types of evidence and its admissibility during disciplinary hearings and arbitrations, aware of current CCMA case law such as De Wet v CCMA, which confirmed that delays in taking disciplinary action are not automatically unfair and that fairness depends on context, the nature of the allegations, and employer justifications
  • Counselling Sessions
  • Operational Requirements (Retrenchments)

Module 10: Unfair Labour Practice
  • Promotion
  • Demotion
  • Probation
  • Provision of benefits
  • Different types of misconduct and how to assist fellow employees and union members

Module 11: Procedural Fairness: Misconduct, Incapacity and Operational Requirements
  • Misconduct
  • Incapacity
  • Operational requirements

Module 12: Practical — Role Plays
  • Applying the full disciplinary hearing and grievance process through practical role-play scenarios

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FAQs –Union Representatives and Shop Steward Training

Develop practical union representative and shop steward skills covering labour relations, employee representation, collective bargaining, grievance handling, workplace rights, and conflict resolution.

What is covered in the Union Representatives and Shop Steward Training?
The course covers the role and responsibilities of shop stewards, employee and employer rights, the BCEA, Labour Relations Act, collective bargaining, grievance procedures, workplace discipline, disciplinary hearings, unfair labour practices, and dispute resolution.
Who should attend Union Representatives and Shop Steward Training?
The training is suitable for union officials, shop stewards, employment relations practitioners, general managers, line managers, HR managers, and individuals who assist employees with workplace and disciplinary matters.
Does the course cover the Basic Conditions of Employment Act (BCEA)?
Yes. The course provides an overview of the BCEA, including working hours, overtime, leave, public holidays, remuneration, deductions, termination of employment, and sectoral determinations.
Does the Shop Steward Training cover the Labour Relations Act?
Yes. Participants learn about key Labour Relations Act principles, including organisational rights, collective bargaining, collective agreements, trade union activities, the CCMA, bargaining councils, and the Code of Good Practice on dismissal.
Does the course cover disciplinary hearings and grievance procedures?
Yes. The training covers workplace discipline, disciplinary sanctions, grievance procedures, disciplinary hearings, evidence, cross-examination, procedural fairness, and how shop stewards can assist employees and union members.
Does the Union Representatives and Shop Steward course include practical training?
Yes. The course uses group work, case studies, workshops, role-play, and practical application, including practical role-plays focused on workplace and disciplinary scenarios.

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